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Penn Medicine, University of Pennsylvania Health System · 1 week ago

Administrative Coordinator (40 hours/week)

Lancaster, PA

Full-time

Onsite

New Grad, Entry Level

Penn Medicine is dedicated to providing high-quality patient care, conducting innovative research, and educating future leaders in medicine. The Administrative Coordinator will provide scheduling administrative support and collaborate with physicians and administrative leadership to ensure effective patient coverage and scheduling.

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Responsibilities

Coordinates monthly schedules for physicians including daily assignments, evening, weekend, holiday, on-call, and rounding coverage to ensure appropriate daily coverage for all patient locations

Collaborates with department leadership in establishing and maintaining scheduling guidelines

Responsible for the creation and maintenance of applicable clinical schedules in collaboration with and under the direction of leadership

Collaborates with the department physician and administrative leadership to review all physician IP and OP assignments

Tracks and coordinates physician PTB, corporate, and CME time requests

Accurately prepares time and attendance information and submit in a timely manner. Opens and blocks physician office schedules for scheduling staff

Regularly updates appropriate website with current monthly, vacation, and weekend call schedules Qgenda, etc

Schedules physician and administrative meetings as requested

Maintains and updates each physician’s Outlook calendar

Notifies appropriate departments each week of physician unavailability

Coordinates residents and medical student schedules, if applicable

Collaborates with LG Practice Manager and Customer Service Supervisor to coordinate physician and patient schedules in Epic

Assists Practice Manager with patient scheduling tasks as requested

Provides monthly physician time reports

Assists other managers with schedules as requested

Other duties as assigned

Qualification

Physician scheduling experienceMS Office proficiencyComputer skillsCollaboration skillsTime management skills

Required

High School Diploma or equivalent

Excellent computer skills

Experience with MS Office products - Outlook, Word, PowerPoint, and Excel software

Associates Degree

Previous physician scheduling experience

Benefits

Comprehensive compensation and benefits program

Prepaid tuition assistance programs

Company

Penn Medicine, University of Pennsylvania Health System

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Penn Medicine is a world leader in academic medicine, setting the standard for cutting-edge research, compassionate patient care, and the education of future health care professionals.

Founded in 1765