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Trustpoint.One · 4 days ago

Law Firm Administrator

Philadelphia, PA

Full-time

Onsite

Senior Level

5+ years exp

Trustpoint.One is a well-respected law firm seeking a Law Firm Administrator to oversee daily operations and strategic initiatives. This role involves leading administrative functions, managing financial operations, and ensuring compliance while fostering a positive workplace culture.

Document ManagementLaw EnforcementLegalStaffing Agency

Hiring Manager

Jennifer Gajak

Responsibilities

Oversee day-to-day operations of the firm, ensuring efficiency, consistency, and compliance across all offices

Develop, implement, and monitor firmwide policies, procedures, and workflows

Lead technology adoption, process improvement initiatives, and change management to improve productivity and client service

Direct facilities management, vendor relationships, and contract negotiations

Manage the firm’s budgeting, forecasting, and financial reporting functions

Partner with finance staff to oversee billing, collections, accounts payable/receivable, and expense control

Provide financial analysis to support decision-making and long-term planning

Implement strategies to maximize profitability, improve cash flow, and ensure financial sustainability

Supervise and provide leadership to administrative staff, including HR, IT, finance, and operations teams

Collaborate with practice group leaders and attorneys to ensure staffing and support needs are met

Promote a culture of accountability, collaboration, and continuous improvement

Partner with firm leadership to operationalize strategic goals and business plans

Translate the firm’s vision into measurable objectives and actionable initiatives

Provide insights into law firm economics and industry trends to guide firm growth and competitiveness

Ensure compliance with legal, ethical, and regulatory requirements in all business operations

Oversee risk management functions, including insurance coverage, cybersecurity, data privacy, and disaster recovery planning

Establish and enforce best practices to protect the firm’s assets and reputation

Qualification

Law firm administrationFinancial managementStrategic planningOperational leadershipProcess improvementRisk managementLeadership styleCommunication skillsProblem-solvingDecision-makingDetail-oriented