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A-V Services, Inc. · 1 day ago

Freelance Production Coordinator

New York, NY

Part-time

Onsite

New Grad, Entry Level

A-V Services Inc. is a leading AV company working with multiple fortune 100 contracts within various industries. They are seeking a Freelance Production Coordinator to handle project requests, manage schedules, and assist in administrative tasks across departments.

ArchitectureProject ManagementTelecommunicationsTraining

Hiring Manager

David Sierra

Responsibilities

Responsible for project request intake, crewing, gear and scheduling

This includes but is not limited to being the point of contact, including onsite for freelancers. Giving freelancers instructions on both where to go and what is needed of them while they are on set as well as registering them with Reception and Security

Assigning tickets through Service now and Microsoft Lists and ensuring they are always current and up to date

Monitoring producer and editor workload to make sure tickets and edits are being assigned appropriately

Manage production schedule and studio calendars

Own all calendars and schedules, making sure all entries are up to date team

In charge of all team documents including team decks, client education manuals, technical manuals and standard operating procedural manuals

You will work with management to determine regular metrics pulls, recommend reporting structure for cost savings, highlights and KPIs

You will be responsible for onboarding new technology and managing vendor relationships

Maintain budgets per project and track billing of vendors through Coupa and Concur

This includes purchase receipts, cost tracking for online media purchases, overtime charges, timesheet approval, team PTO requests, freelance cost, and any additional vendor costs

Make sure crew and freelancers know their call times

Collaborate with producers to generate call sheets for any external crew expected onsite

Participate in short- and long-term planning aligned with goals set by management

This could be creating decks and documentation for the team at large, this could be researching, or providing organization software, etc

Perform general clerical duties as needed by the department

Qualification

Data analysisMicrosoft 365KPI reportingBillingInvoicingSharePointService NowOrganizational skillsTime managementProblem-solving skillsWritten communicationVerbal communication

Required

A degree in relevant field

Superb organizational skills and time management

Ability to complete multiple tasks in a fast-moving environment

Experience with Microsoft 365, SharePoint and Service Now, Coupa and Concur a huge plus

Capable of meeting deadlines and working with daily time constraints

Professional judgment for handling confidential information

Excellent written and spoken verbal communications; professional telephone etiquette

A sharp eye for detail, keen problem-solving skills, and a talent for anticipating needs

Excellent administrative skills, able to build efficiency systems and adept at general administrative tasks like budgeting, data entry, and PowerPoint

Continually learn new things and readily adapt to change

Rock-solid writing and editing skills; creative wordsmith/designer, with a healthy understanding of the audiences

Benefits

Inclusive Culture: We embrace diversity in all its forms and are dedicated to creating an environment where everyone feels respected and valued.

Empowerment: We support our employees' growth and self-expression, recognizing that their individual talents and innovations are vital to our success.

Community: Join a team that values collaboration and the collective strength of diverse backgrounds and ideas.