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ARA · 1 day ago

Administrative Assistant (Part-Time)

Santa Barbara, CA

Part-time

Onsite

Entry Level

2+ years exp

Applied Research Associates, Inc. is seeking a highly organized and detail-oriented Administrative Assistant to join their Algorithm, Modeling & Assessments division. In this part-time role, you will provide essential administrative support to a multidisciplinary team, ensuring smooth daily operations and assisting with various office tasks.

ConsultingHealth CareInfrastructureManufacturingTraining

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Provide administrative support to the technical staff, including:

Answer incoming telephone calls

Meeting preparation and support (i.e., teleconference, food, visitor log)

Greet and check in visitors

Order and manage office supplies

Order & pick up (if applicable) food for meetings

Escort visitors & service providers

Plan and facilitate social gatherings (holiday parties, retirement parties, etc.)

Submit and coordinate facilities work orders

Manage office purchase credit card

Coordinate required documentation and approval to make purchases

Reconcile monthly credit card statement

Other general administrative duties as assigned

Act as the local Health & Safety Advisor for the location

Ensuring that staff are providing a safe workplace, safe equipment and proper materials

Qualification

Administrative supportCustomer serviceMicrosoft OfficeProblem-solvingOrganizational skillsProfessional etiquetteMulti-taskingSharePointConcur SystemTeamsAttention to detailCommunication skillsInterpersonal skillsTime managementSelf-starterTeamworkFlexibilityConfidentiality