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Inside Higher Ed · 1 week ago

Senior Event Program Coordinator

Hanover, NH

Full-time

Hybrid

Mid, Senior Level

$76K/yr - $95K/yr

5+ years exp

Inside Higher Ed is dedicated to promoting inclusive excellence and belonging in higher education. The Senior Event Program Coordinator is responsible for overseeing the operations of the Office of Diversity, Inclusion, and Community Engagement, managing various programs that support diversity initiatives within medical education. This role involves collaboration with students and faculty to assess needs and organize events that foster community engagement and inclusivity.

Digital MediaEducationHigher EducationJournalismRecruiting

Responsibilities

Takes initiative in solving problems, understands unmet student needs, and recommends solutions

Represents Geisel’s Inclusive Excellence and Belonging efforts by presenting at conferences, recruitment fairs, and with minority-serving organizations

Advises, supports, and works with students (including DICE representatives, student group leaders, and DICE fellows for both MD and MPH programs) on programs that advance the missions of the DICE Office, inclusive of speaker events, annual events or celebrations, and other multicultural events for the benefit of our entire medical community

Collaborates closely and assists the DICE team with Geisel Dr. Martin Luther King Jr. (MLK) Celebration Committee, and other community engagement initiatives

Supports Geisel’s efforts to recruit and retain a diverse UME/MPH/MS student body by supporting collaborative relationships with diverse institutions, programs, and students throughout the nation

Organizes and oversees events for underrepresented candidates (including coffee and dinner with student leaders, Second Look event, Open House, Phone-a-Thon)

Monitors and assesses efficacy of existing pipeline programs and partnerships

Under the direction of the DICE leadership, builds new pipeline programs and partnerships

Coordinates orientation programs which promote understanding of inclusive excellence and belonging amongst all students and allows for the safe exploration of their future roles as physicians working in distressed communities

Evaluates DICE high-impact events using quantitative and qualitative metrics to gauge effectiveness and recommends changes to Office policies and procedures

Coordinates and arranges events and necessary services (including locating and reserving facility space and appropriate travel and hotel arrangements; coordinating schedules and itineraries and overseeing actual events) related to program and project responsibilities

Oversee all heritage month celebrations and religious holidays recognitions

Establishes deadlines, assists in determining priorities, and coordinates and adjusts workload with input from DICE leadership

Anticipates and recognizes problems and/or issues in executing assigned tasks and brings them to the attention of DICE leadership in a timely manner so the problem can be resolved appropriate

Develops, implements, and modifies office systems and administrative policies and procedures. Supports the office by overseeing the Free Food Alert app and collecting the necessary data about food insecurity on campus

Processes student and departmental expenditures appropriately and in a timely manner. Responds to student inquiries about access to funding and appropriately directs them toward DICE policies and the Associate Dean for clarification

Screens visitors and callers and decides appropriate action based on priorities, commitments and interests of office and staff

Provides support and information as needed for LCME accreditation

Maintains cognizance of working within a diverse community and elevates the DICE mission to embed inclusive excellence across campus

Serves as a primary source of information on Office policies and procedures

In partnership with DICE team, coordinates publicity activity including work in multiple media, such as drafting brochures and newsletters, DICE website and social media updates and content, presentation platforms, and a wide range of publications/communications

Handles a wide variety of confidential matters and materials with the highest degree of discretion

Organizes and manages print and digital records, correspondence, and other files in the Office

Provides administrative support for community service-learning, outreach and recruitment activities. including database entry, gathering materials, shipping supplies, and follow-up correspondence

Creates training documentation of key takeaways, supports the team to create learning modules

Compile, analyze and maintain internal and external DICE related data and metrics as directed by the Associate Dean

Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others

Performs other duties as assigned

Qualification

Event planningProject managementDatabase managementBilingual (Spanish/English)Communication skillsTeam collaborationProblem-solving

Required

Bachelors or equivalent combination of education and experience

5 plus years of project management experience in a similar role, or relevant diversity or student affairs office environment in higher and/or medical education, including the training, development, coordination, and evaluation of complex work among a team of staff/and or students (may run concurrently)

Excellent verbal and written communication and interpersonal skills

Ability to work effectively in a team

Exercise judgment and initiative

Interact positively with a diverse set of faculty, students, and personnel in a professional manner

Flexibility and adaptability

Ability to plan work, set priorities, and respond to pressures, deadlines, and changes in schedules and priorities

Attention to detail and accuracy

Ability to maintain and foster confidentiality

Proficiency in database management, spreadsheets, and other computer software

Willingness and ability to learn additional computer applications

Commitment to diversity and to serving the needs of a diverse community

Ability to work collaboratively and demonstrate creative problem-solving with learners, faculty and staff within Geisel, our academic and clinical partners, and the community at large

Preferred

Master's degree in Business, Human Resources, Social Justice, Multicultural or Diversity Studies or a related field of study

3+ years planning large scale events

Experience working with diverse communities and/or pipeline programs

Experience managing and training others in structural, cultural, and other issues which can impact academic performance by students from culturally and socio-economically diverse backgrounds

Formal training in finance, project management, and/or organizational quality improvement

Bilingual (Spanish/English) skills