FirstService Residential · 1 week ago
Administrative Assistant (Part-Time)
Evanston, IL
Part-time
Onsite
New Grad, Entry Level
$18/hr - $18.50/hrFirstService Residential is a company focused on community association management, and they are seeking a Part-Time Administrative Assistant. The role involves assisting in the administration and coordination of day-to-day operations of a community association, addressing customer service concerns, and maintaining communication with stakeholders.
Property ManagementReal Estate
Responsibilities
Provide staff support and guidance to ensure that the needs or desires of the homeowners, Board of Directors, and Community Manager are being addressed
Maintain a level of service excellence in all interactions with residents, vendors, staff, and colleagues with knowledge and enforcement of the Community Governing Documents
Process work order requests issued by owners, maintenance team, and Community Manager. Monitor progress of each, following up as needed to close each work order to completion
Data entry including contact information, emergency information, and insurance certificates for unit owners. Update information as appropriate and distribute on a quarterly basis
Create and distribute communications to homeowners, including scheduled maintenance notices, rule reminders, holiday notices, meeting notices, and other pertinent association business information
Maintain office calendar to reflect move-ins and move-outs, deliveries, meetings, inspections, scheduled maintenance, and scheduled time off
Faxing, scanning, and filing Association and homeowner’s documents as directed by the Community Manager
Developing new owner packets including ClickPay and Cable information, data entry for new homeowner and emergency contact, and newly ordered intercom tags
Qualification
Required
Associate's degree or higher in Business or a related field, or equivalent experience in an administrative capacity
Works effectively with coworkers, clients, customers, and others by sharing ideas in a constructive and positive manner; addresses problems and issues constructively to find mutually acceptable and practical business solutions
Must possess a high energy attitude and an ability to multi-task/prioritize different projects at any given time
Superior oral and written communication skills
Benefits
Comprehensive benefits including your choice of dental, vision, life insurance, short-term and long-term disability, legal, identity theft, and pet insurance
Accrued sick time
401(k) with company match
Company
FirstService Residential
FirstService Residential is a real estate company that provides property management services.
Founded in 2012
10001+ employees
Funding
Current Stage
Late StageLeadership Team
A
Amy Sanchez
President, Central & North Florida Markets
Katie Halfhill
Director of Business Development
Recent News
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