Apply on Employer Site

Abbott · 2 days ago

Communications Office Manager

Minneapolis, MN

Contract

Onsite

Entry, Mid Level

2+ years exp

Abbott is a global healthcare leader that helps people live more fully at all stages of life. This role supports the Cardiovascular Public Affairs leadership team to ensure smooth, efficient, and compliant operations, focusing on managing complex calendars, budgets, expenses, and contracts with agencies.

BiotechnologyEmergency MedicineGeneticsHealth CareHealth DiagnosticsManufacturingMedicalMedical DeviceNutritionPharmaceutical

H1B Sponsor Likely

Responsibilities

Executive & Calendar Management

Manage demanding calendars and schedules, including meeting coordination, time-zone alignment, and priority setting

Coordinate travel arrangements, meetings, and events; ensure logistics, agendas, and materials are prepared in advance

Handle expense reporting and reimbursement submissions using tools

Financial & Budget Management

Track and manage team and project budgets, ensuring expenses remain on plan

Process and monitor invoices, purchase orders, shopping carts, disbursement requests, and vendor payments

Support new vendor setup and deviation requests in systems

Partner with Finance to ensure accurate coding, timely payments, and adherence to financial controls

Contracting & Agency Management

Support and track the contracting process, including:

Master Service Agreements (MSAs)

Statements of Work (SOWs)

HCP contract requests (as needed)

Serve as day-to-day liaison between Public Affairs, PR/video/design partners, and business leads for routing contracts, SOWs, and approvals

Maintain organized records of contracts, budget status, and deliverables

Communications & Admin Support

Proofread and format press releases and executive communications, supporting up to five cardiovascular presidents

Coordinate with internal stakeholders and agencies on timelines and deliverables for communications and public affairs initiatives

Provide administrative support including document management, meeting notes, follow-ups, and file organization

Provide basic support and updates for SharePoint or intranet pages related to Public Affairs, if applicable

Qualification

Financial ManagementExecutive SupportCalendar ManagementOrganizational SkillsWritten CommunicationVerbal CommunicationCorporate ExperienceLiaising with AgenciesDocument ManagementAttention to Detail

Required

2–3+ years of experience in a corporate environment, preferably supporting executives, communications, marketing, or public affairs within a major corporate entity

Experience with financial tracking and expense management (invoices, POs, budgets, and payments)

Strong organizational skills and attention to detail; comfortable managing multiple priorities and stakeholders across locations

Excellent written and verbal communication skills; ability to proofread and support executive-level communications

Experience liaising with internal functions (Finance, Procurement, Legal, Tax) and external agencies/partners

Preferred

Bachelor's degree in Business, Communications, or related field preferred

Benefits

Medical and Prescription Drug Plans

Dental Plan

Vision Plan

Health Savings Account (for High-Deductible Health Plans)

Flexible Spending Accounts (Health, Limited Purpose, Dependent Care, Commuter Parking and Commuter Transit)

Supplemental Life Insurance

Short Term Disability (coverage varies by state)

Long Term Disability

Critical Illness, Hospital coverage, Accident Insurance

MetLife Legal, MetLife ID Fraud, and MetLife Pet Insurance

401(k)

Company

Abbott

Glassdoor3.8

Abbott is a healthcare company that produces diagnostic kits, medical devices, nutritional products, and branded generic medicines.

Founded in 1888

Illinois City, Illinois, USA

10001+ employees

https://www.abbott.com

H1B Sponsorship

Abbott has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2021 (1)