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FirstPointe Advisors, LLC · 2 days ago

Administrative Manager, Operations and Property Tax

Fort Lauderdale, FL

Full-time

Onsite

Senior Level

5+ years exp

FirstPointe Advisors, LLC is a company dedicated to delivering property tax expertise and confidence to clients. They are seeking an Administrative Manager, Operations & Property Tax to oversee daily office operations, support administrative professionals, and manage systems that facilitate the property tax appeal process.

ConsultingFinancial ServicesReal Estate

Responsibilities

Oversee daily office operations to ensure smooth, efficient workflows across the firm

Supervise and support administrative professionals, including task delegation, performance feedback, and professional development

Develop, document, and improve internal processes, procedures, and controls that strengthen efficiency, compliance, and scalability

Serve as a central point of coordination between leadership, consultants, and administrative staff

Manage vendors, service providers, and office-related contracts

Support and oversee communication with Value Adjustment Boards (VABs) and County Property Appraisers’ offices

Ensure timely and accurate exchange of information, filings, and responses with external agencies

Oversee and coordinate hearing scheduling, including calendars, deadlines, and administrative requirements

Supervise administrative staff responsible for hearing logistics, documentation, and follow-through

Track appeal timelines to support operational compliance with statutory deadlines

Assist with recruiting, onboarding, and offboarding processes; help maintain employee records and personnel documentation

Support performance review processes, employee engagement initiatives, and policy development in partnership with leadership

Assist with benefits administration coordination, payroll support, and general compliance with Florida employment regulations

Support client billing processes to ensure accuracy and timeliness; assist with A/R tracking and collections follow-up

Handle confidential client, employee, and financial information with discretion and professionalism

Assist with special projects, system implementations, and operational reporting as the firm grows

Qualification

Operations managementAdministrative leadershipHR processes knowledgeBillingInvoicingVendor managementCommunicationProblem-solving skillsDetail-orientedTime management