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H.I.G. Capital · 1 day ago

Receptionist

Miami, FL

Full-time

Onsite

Entry Level

2+ years exp

H.I.G. Capital is a leading global private equity investment firm with a focus on the mid cap segment of the market. They are seeking a welcoming and organized Receptionist who will manage a high-volume switchboard, greet guests, and provide clerical support while maintaining professionalism and confidentiality.

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Responsibilities

Field a high volume switchboard by correctly directing calls to the appropriate individuals, always maintaining a calm, professional demeanor

Apply good judgment in screening calls and determining call priority during peak periods, adhering to company guidelines and protocols

Greet visiting employees and guests warmly and professionally, provide a high level of service and assistance

Communicate company information such as location and directions clearly and accurately

Provide clerical support such as inputting data, maintaining logs and distributing mail

Adhere to company security protocols and ensure that a company representative always escorts guests

Serve as the main point of contact for delivery services, vendors, and couriers

Process and reconcile travel and expense reimbursement requests while adhering to company policy and guidelines

Coordinate travel arrangements for domestic and international travel, assuring optimization of traveler’s time in conjunction with their schedule

Responsibilities will include; booking of flights, hotel accommodations, transportation, reservations, preparing itineraries, and coordination of meetings

Maintain detailed calendars, contacts, and databases potentially for multiple professionals, while maintaining accuracy and confidentiality

Coordinate logistics for both internal and external meetings and conferences; including video conferencing, catering, preparing meeting materials, printing and binding presentations

Coordinate and manage department activities and special events, as requested

Manage sensitive information with the utmost confidentiality

Act as a team player with peers, providing support when necessary

Execute on internal ad hoc projects and responsibilities, as requested

Qualification

Microsoft Office SuiteConfidentialitySound judgmentAdministrative tasksTravel coordinationWritten communicationVerbal communicationPunctualityInterpersonal skillsReliability

Required

A high school diploma and a minimum of two years of relevant experience required, college degree preferred

Proficiency in the Microsoft Office Suite required

Excellent written and verbal communication skills are required

Confidentiality sound judgment and the ability to successfully build and maintain strong professional relationships with key partners and peers is essential

Exceptional interpersonal skills, reliability and punctuality are essential

Please note this position may require occasional availability during non-business hours to assist with urgent tasks, such as last-minute travel changes