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Inside Higher Ed · 1 week ago

Budget and Financial Analyst (7709U) - 64058

San Francisco, CA

Full-time

Hybrid

Mid, Senior Level

$82K/yr - $109K/yr

5+ years exp

The University of California, Berkeley is a leading institution of higher education committed to equity and social justice. They are seeking a Budget and Financial Analyst to manage financial transactions, develop forecasts, and provide comprehensive fiscal analysis to support the History department's budget and resource planning.

Digital MediaEducationHigher EducationJournalismRecruiting

No H1B

Responsibilities

Construct and assemble data for budgeting and decision making; develop conclusions, and present high-level summary of recommendations. Include annual resource allocation approaches, trend analysis to assess future requirements, operating forecasts and sources. Create and manage new financial/resource reports

Create and analyze monthly and ad hoc budget and financial reports, often generated from multiple financial systems and dashboards. Track expenses, and provide cost projections and analysis for the following: staff, faculty and temporary academic staff salaries, gifts and endowment income, revenue and endowment income, graduate fellowship funds, etc. Provide reporting as follows: quarterly budget analysis, custom Cal Answers reports, payroll exception reports, and encumbrances reports, as needed

Provide research and reporting for various internal department constituents including regular faculty budget reports

Perform reconciliation functions for History's non-contract and grant funds, including analyzing payroll expense reports, CalAnswers reports, L&S commitments database, and CalPlanning/Human Capital Planning

Oversee and maintain all department funds, resolve deficits, and manage the correction of all chartstring and allocations errors

Manage records and process financial transactions related to faculty hiring and retention

Manage unit budgets, student awards, gift and endowment funds

Oversee Procurement Card program

Maintain department commitment tracking in L&S commitments database

Maintain compliance with SAS 115 requirements, completing and documenting required reviews for assigned department IDs on a monthly basis

Independently gather information, analyze, develop, prepare, forecast, and summarize future revenue, expenses and financial trends for History. Work with faculty, the Department Chair, the Department Manager, and the Dean's Office to plan, propose and update future years budgets

Generate analyses for complex summaries and proposals relative to a diverse range of topics to include new financial procedures and/or services, changes to department policies

Analyze and forecast staff /faculty salary budgets, current and future faculty commitment allocations, gifts, endowments, or other revenue sources, in order to create as accurate a financial model as possible

Participate in the annual CalPlanning budget and forecast process and quarterly forecast updates

In coordination with the Director of Administration and Department Chair, implement department budget allocations

Maintain department chart of accounts, other data management tools, and related business processes

Ensure that the appropriate internal controls are addressed, maintained and strengthened to protect University resources to minimize risk and to comply with legal regulations and tax implications

Coordinate department-wide monthly reconciliation and signs off on financial controls

Ensure fiscal close goals are met

Prepare, review, and/or approve various financial transactions, such as financial journals, BearBuy requisitions, blucard transactions, UCPath templates, IST requests, and more

Manage oversight of graduate student funding budget in collaboration with Director of Administration and Director of Student Services; budgets funding from Block Grants, Department funds, Gifts and Endowments, Dean's Office and Graduate Division in order to maximize all available resources

Temporary Academic Staffing (TAS) management and oversight, ensuring that spending projections are on track and that external courses of funding are reconciled each academic year

Act as liaison with various campus units (Berkeley Regional Services, Dean's Office, Disbursements, Account Receivables, Business Contracts and others) on issues related to purchasing, bluCard transactions, travel and entertainment, reimbursements, independent contractor, and external service agreement contracts

Advise, train, review, and coach the finance and budget related work of faculty, staff, and students throughout the department

Communicate with department faculty and staff, or external clients and vendors to resolve matters needing an escalated level of resolution

Provide department support in the areas of business process analysis and design, documentation, and workflow. Continuously assesses departmental financial processes to ensure that standards, fiscal control and accountability are considered

Recommend and implement procedures to affect various constituencies, including department, students and external vendors

Streamline workflows for efficiencies and high-quality service

Document procedures for financial activities

Review and update web-based tools and self-help resources. Provide training as needed to staff and create and maintain a set of departmental training resources for faculty and students

Participate in employee development and training programs or other workshops to maintain or improve the necessary skills to perform the duties described above

Qualification

Financial analysisBudget managementData management systemsExcel proficiencyFinancial reportingCommunication skillsInterpersonal skillsProblem-solvingCustomer service focusProfessional developmentLeadership skillsOrganizational skillsIntegrity

Required

Thorough knowledge of finance policies and procedures supporting research and educational activities

Familiarity with various business and financial data management and reporting systems

Proven efficiency and accuracy in the preparation of budgets of all types

Utilize organization and prioritization skills to manage a high-volume workload, balance complicated long-range projects and proposals with short-term/immediate tasks, ensure priorities and other deadlines are met, and maintain flexibility to redirect efforts when priorities change

Ability to independently gather required information to organize and perform complex financial analysis and customized reporting

Ability to analyze expenditures, recognize trends, and support budget justifications consistent with funding requirements

Strong verbal and written communication skills to collaborate with team members, present instructions and updates to stakeholders, and communicate financial data and modeling in a clear, logical, and concise manner to target audience

Demonstrated ability to communicate and effectively interact with people across cultures, ranges of ability, genders, ethnicities, races, and other areas of difference

Excellent interpersonal skills with ability to develop and maintain cooperative professional relationships with employees at all levels of the organization and work collaboratively with individuals and groups to incorporate their ideas and adapt to their needs

Customer service focus across broad and diverse subject areas

Maintain independent and sound judgment, and exhibit a high degree of integrity

Develop original ideas to solve problems

Leadership skills to provide guidance, coaching and mentoring to professional and support staff

Knowledge and understanding of internal control practices and their impact on protecting University resources

Competence in the use of common software suites (MS Office, Adobe, and Google) and other common desktop/web applications used for complex financial analysis, fiscal management, and financial reports

Strong Excel skills including pivots, filtering, and advanced formulae

Bachelor's degree in related area and/or equivalent experience/training

Five or more years of relevant work experience, or combination of education and relevant work experience

Preferred

Thorough knowledge of finance policies and procedures supporting research and educational activities, in a university environment

Experience with UC Berkeley's online and web-based accounting systems (such as Bearbuy, BFS, UCPath, CDS, Smartview, CalPlanning and CalAnswers, and the interactions between between the various Berkeley financial systems)

Master's degree in finance or accounting, CPA, or other related advanced education in fiscal management or accounting