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Commonwealth of Pennsylvania · 1 day ago

Legal Assistant 1

Dauphin County, PA

Full-time

Hybrid

Entry Level

3+ years exp

The Commonwealth of Pennsylvania is seeking a highly motivated individual to join the Office of General Counsel as a Legal Assistant 1. In this role, you will provide clerical and legal support, ensuring efficient operations within the Department of State Hearing Examiner's Office by managing legal documents and facilitating communication between various agencies.

Non Profit

No H1B

Responsibilities

Provide clerical and legal support within the Department of State Hearing Examiner's Office

Function as the backup legal liaison between the Hearing Examiners' Office and numerous outside agencies

Provide clerical and legal support to the Hearing Examiners/Prothonotary Office as needed

Refer Hearing Officer requests from outside agencies to the Chief Hearing Examiner

Coordinate with outside agency docket clerks and the Chief Hearing Examiner on the assignment of hearing officers from Executive Branch and independent agencies

Compile and update the Hearing Officer Log

Ensure that the formal hearing process and the operations of the Hearing Examiners/Prothonotary's Office are conducted efficiently and effectively

Answer the main telephone line, transfer calls, and take messages from the public

Provide BPOA staff, attorneys, and the general public information on procedures, practice rules, and regulations implemented in the Prothonotary's office

Analyze incoming filings for prioritization and function as docket clerk

Schedule hearings and send out hearing notices

Docket, log, mail, and distribute filings prepared by Hearing Examiners for outside agency cases

Open, log, scan, and distribute all incoming mail

Log and scan outgoing mail as needed

Enter data as necessary

Log the Hearing Examiners' billed time for outside agencies into the master timesheet and notify them of deadlines for corrections

Update the Hearing Officer Log database

Serve as a direct contact for agency inquiries regarding the Hearing Officer Program