NMS · 1 week ago
Remote Camp Administrative Assistant On-Call - Manh Choh
United States
Full-time
Remote
Mid Level
3+ years expNMS is a company that provides camp services, and they are seeking a Remote Camp Administrative Assistant On-Call to coordinate remote office space usage. This role involves performing various administrative duties, providing support for billeting and travel arrangements, and ensuring effective communication with camp residents and management.
ConsumerFacility ManagementSecurity
Responsibilities
Perform day-to-day services/tasks needed for billeting and travel in a remote setting
Provide front desk support to assist visitors and new camp residents with Camp Safety Orientation, room keys, baggage tags, etc
Monitor various camp alarms and contact appropriate response team in a timely manner
Prepare and submit routine billeting documentation, general correspondence, and various other reports in order to maintain billeting office workflow
Efficiently and accurately manage travel arrangements for approximately 30 personnel and others as needed
Demonstrate exceptional proficiency with complex scheduling and rotational shifts
Manage a large number of public contacts each day with little or no supervision
Communicate effectively and professionally with senior management, contractors, clients, residents and other employees
Accurately utilize complex software applications with high attention to detail to ensure correct information is documented
Understand, evaluate, and communicate software issues with managers or others
Perform necessary research for troubleshooting, tracking and resolving issues
Maintain various tracking spreadsheets through accurate and timely data entry
Process weekly payroll by coordinating with Supervisors and Managers to ensure correct information is recorded and submitted to meet established deadlines
Submit personnel change forms and maintains electronic employee files
Assist with payroll, accounts payable and other business related tasks as assigned
This position has no supervisory responsibilities
Other duties that are pertinent to the unit’s success also may be assigned
Qualification
Required
High School Diploma or GED equivalent
At least three (3) years of directly related office experience
Basic knowledge of accounting functions to include ADP Payroll and Deltek Costpoint
Excellent customer service skills
Ability to operate in a climate of confidentiality requiring professionalism and discretion
Ability to effectively operate general office equipment, PC's, and type at least 45 words per minute
Must have intermediate experience working with Microsoft Word and Excel
Reliable and dependable attendance in a remote setting
Must pass all pre-employment contract requirements which may include but are not limited to: background check and UA drug test
Must be able to live in dormitory style settings and meet cleanliness requirements of the remote camp
Must meet and adhere to all safety guidelines and regulations set forth by the company and client
Contract requires employees to read, write, speak, and understand English
Ability to lift 25 lbs. from floor to knuckle
Ability to lift 25 lbs. from floor to waist
Ability to carry 25 lbs. with two hands for a minimum distance of 50 feet
Ability to functionally squat x 5, self-paced but continuous
Ability to kneel on one knee and stand. Return to kneel on opposite knee. Repeat alternate kneeling sequence self-paced but continuous
Ability to climb up and down 12 steps self-paced
Ability to climb up and down 12 steps while carrying 25 lbs. in one hand and using the other hand to grasp a railing for safety, self-paced
Preferred
Remote Site experience preferred
Company
NMS
NMS offers support services including security, camp services, facilities management, housekeeping, hotel management and contract staffing.
1001-5000 employees
Funding
Current Stage
Late StageRecent News
Digit News
2024-05-01
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