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COPT Defense Properties · 1 day ago

Senior Lease + Billing Analyst

Columbia, Maryland, United States

Full-time

Onsite

Mid, Senior Level

$90K/yr - $110K/yr

7+ years exp

COPT Defense Properties is seeking a Senior Lease + Billing Analyst to manage lease abstraction and billing processes. The role involves ensuring the integrity of lease information, performing complex rent calculations, and supporting tenant inquiries and audits.

Real Estate

Responsibilities

Abstract pertinent data from lease documents for tenants and input into Commercial Management System. Maintain and ensure the integrity of lease information. Coordinate with operations accounting, legal and asset management in interpreting and administering complex leases. Perform monthly revenue billings through the rent roll process. Notify tenants of special billings or changes in charges such as annual rent increases, misc. invoices and one-time billings like cam reconciliations and electric true ups

Set up and maintain the tenant pass through calculations for Common Area Maintenance (CAM) and Real Estate Taxes. Participate in the annual recoveries true-up process. Work with Operations Accounting and Property Management to ensure all true-up calculations and billings or refunds are completed accurately and timely in accordance with lease requirements. Partner with Operations Accounting in the establishment of the annual

Participate in tenant audits through verbal and written communications to tenants and auditors’ disputes of operating expense charges or base rent billings. Partner with operations accounting to develop and deliver responses regarding lease requirements and interpretation

Process leasing statistics and relevant covenants requirements prior to lease execution to ensure established deal requirements are met. This is an on-demand activity with established timeframes to ensure deals are moved timely through the review and approval process in deal manager

Participate in cash posting activities for tenant and non-tenant related items for the entire portfolio. This includes but is not limited to ensuring the cash is being posted to the correct property and bank account that it is associated with using wires if necessary. Perform tenant account reconciliations in support of accounts receivable collections efforts

Participate in due diligence for property acquisition

Participate in special projects

Participates in maintaining the internal controls and policies of CDP. Communicate any deficiencies in controls to Supervisor

Other job-related duties as assigned

Qualification

Lease administrationBilling administrationYardi VoyagerMaximoAnalytical skillsMulti-taskingInterpersonal skillsCommunication skillsOrganizational skillsProblem-solving skillsAttention to detail

Required

High school diploma or equivalent with additional vocational coursework in one or more of the following disciplines: HVAC, electricity, plumbing or other relevant areas

7-10 years of relevant experience in lease & billing administration required

PC proficiency including Microsoft Office applications and ability to learn company specific software

Ability to adapt to new or changing software programs

Understanding of complete lease cycle, including revenue impacts in an automated environment

Strong analytical, technical, interpersonal and communication skills

Strong organizational skills and attention to detail

Able to work independently

Must have strong problem-solving skills and possess solutions-based approach to identified areas of opportunity

Ability to multi-task and willingness to learn new skills