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Pocketbook Agency · 1 week ago

Executive Assistant / Office Manager for Family Foundation

Las Vegas, NV

Full-time

Onsite

Mid Level

$0/yr - $85K/yr

Pocketbook Agency is seeking a highly motivated Executive Assistant / Office Manager to support senior leadership and oversee day-to-day office operations. This role involves managing calendars, ensuring executives are prepared with necessary materials, and maintaining an efficient office environment.

ConsultingRecruitingStaffing Agency

Hiring Manager

Alizabeth Adkins 🧿

Responsibilities

Manage calendars, scheduling, and meeting coordination for senior leadership

Ensure executives are prepared with the necessary materials, information, and follow-ups

Oversee front desk and administrative functions, maintaining a professional and efficient office environment

Manage supplies, vendors, and facilities needs

Assist with tracking deadlines, applications, and reporting requirements

Maintain organized records for multiple programs and initiatives

Act as a central point of contact between internal staff, external partners, and stakeholders

Draft, edit, and manage correspondence with professionalism and discretion

Anticipate needs, streamline workflows, and ensure follow-through on executive priorities

Implement and improve systems to enhance overall efficiency

Qualification

Executive Assistant experienceMicrosoft Office proficiencyGoogle Workspace proficiencyScheduling tools proficiencyProfessional communicationResourcefulProblem-solving skillsTeam-orientedAdaptable