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Macomb County Government · 1 week ago

Office Assistant Senior, Part-time

Macomb County, MI

Part-time

Onsite

Mid, Senior Level

$21.19/hr - $27.41/hr

1+ years exp

Macomb County Government is seeking an Office Assistant Senior for a part-time position within the Board of Commissioners. The role involves performing a variety of clerical and accounting duties, maintaining records, processing invoices, and providing customer service to the public and internal staff.

Non Profit

Responsibilities

Determines eligibility for program funding in following policies and program directives

Performs data entry for record-keeping, tracking, registration, inventory, and ordering

Maintains inventory of perishable/non-perishable supplies and materials

Updates and maintains computer records at the office, County, and State of Michigan level

Processes invoices as accounts payable/receivable prepares and submits requests for payment of invoices, and posts payment entries

Answers procedural questions regarding various departmental functions, duties, actions, procedures, schedules appointments, etc

Assists customers in person, online, or over the telephone

Receives (cashier), processes, and deposits payments/money for fees, fines, assessments, permits, and tax payments, prepares and makes daily bank deposits, etc

Performs bookkeeping to balance accounts, request checks, make journal entries, maintain spreadsheets, etc

Prepares a variety of documents and correspondence using personal computers, printers, email, and other electronic means for Department Heads, Elected Officials, Managers, Supervisors, and others

Operates a variety of computer database software programs required for efficient operation of services

Manages and accounts for petty cash operations

Arranges Interpreter Services, coordinate scheduling, and process billing arrangements

Enters payroll data, runs verification reports, and splits time to multiple funding sources

Audits accounts (internal/external), verify debits/credits, apply appropriate adjustments, and update account status

Reviews forms, letters, and legal documents for accuracy, correcting errors or rejecting forms to the originator to have them corrected and resubmitted

Maintains a variety of department, program, and office operational records including registrations, licenses, credentials of staff, attendance, property/land ownership, leases and contracts, etc

Provides office administration and phone support to department staff, supervisors, managers, and department directors

Schedules appointments, events, hearings, and or meetings for staff, consultants, attorneys, and others

Operates standard office equipment such as personal computers, facsimile machines, copiers, scanners, calculators, and adding machines

Operates an automobile to perform assigned job functions

Performs related duties as assigned

Qualification

BookkeepingData entryCustomer serviceOffice administrationAccounts payablePayroll processingInventory managementOrganizationInterpersonal skillsTime managementCommunication skills

Required

High school diploma or GED equivalent

One (1) year of office clerical work experience

Possession of a valid Michigan driver's license, operable automobile and insurance

Preferred

Associates degree or higher

Three (3) or more years of office clerical, bookkeeping or accounting related work experience

Company

Macomb County Government

With a growing population and sound government practices, Macomb County offers extensive business opportunities, beautiful natural resources and a richly diverse culture.

Founded in 1818

Mount Clemens, Michigan, USA

1001-5000 employees