Montage International · 6 hours ago
Operations Administrative Assistant
Baltimore, MD
Full-time
Onsite
Entry Level
$27/hr - $31/hr
2+ years expMontage International is dedicated to creating a unique culture and is seeking an Operations Administrative Assistant to support the Operations leadership team. This role involves a variety of administrative tasks, including managing calendars, coordinating meetings, and handling communication, while ensuring accuracy and professionalism in all duties.
HospitalityHotelResorts
Responsibilities
Performing clerical duties such as typing, filing, copying, emailing, answering and responding to telephone calls and messages
Maintaining calendars, updating business contacts, arranging travel, processing confidential documents, creating/submitting purchase orders, filing and tracking deadlines
Coordinating meetings, taking/transcribing meeting minutes, creating presentations, generating reports, and compiling data from a variety of sources
Responding to reviews and surveys (Medallia, guest feedback, social media, etc.)
Organizing training materials and maintaining calendars
Scheduling travel arrangements as needed, coordinating vendor visits and contractor access
Preparing departmental communication pieces; updating daily newsletter, whiteboard displays and website
Assisting in menu design and production for weekly, seasonal, and annual features
Coordinating and maintaining vendor/supplier information
Ordering office supplies
Entering data for select invoices and products
Assisting in scheduling interviews and assisting with onboarding of new hires
Responding to guest requests, questions, and concerns
Ensuring all office equipment, printers, and phones are maintained and fully functional
Qualification
Required
High School Diploma or equivalent is required
Two (2) plus years' experience in an administrative role within an upscale hotel
Exceptional interpersonal skills for positive and effective communication with a diverse population
Skilled in Microsoft Office products; Word, Excel, PowerPoint, and Outlook
Excellent verbal and written communication skills required
Track record of demonstrating high degree of discretion and sound judgment
Ability to interact with associates (at all levels) in a fast-paced environment sometimes under pressure, remaining flexible, proactive, resourceful and efficient with a high-level of professionalism
Ability to adapt to changing business needs and/or ad hoc projects
Adept at multi-tasking and managing multiple priorities
Preferred
Bachelor's Degree preferred
Opera preferred
Knowledge of hotel food and beverage operations preferred
Company
Montage International
Montage International is a hospitality management company that manages hotels, residences, and golf courses.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Brian Karaba
CFO and Executive Vice President
Jason Herthel
President and Chief Operating Officer
Recent News
San Diego Union-Tribune
2025-12-02
Company data provided by crunchbase