BCL Search ยท 2 weeks ago
Personal / Executive Assistant at Dynamic Family Office in West Palm Beach
West Palm Beach, FL
Full-time
Hybrid
Mid Level
$100K/yr - $135K/yr
3+ years expBCL Search is representing a reputable family office seeking a Personal / Executive Assistant for their West Palm Beach office. The role involves providing comprehensive administrative and personal support, managing travel arrangements, coordinating calendars, and assisting with various personal and business engagements.
Staffing & Recruiting
Responsibilities
Manage all travel, dining, and accommodation arrangements, ensuring seamless logistics and detailed itineraries
Coordinate calendars across multiple individuals, working closely with assistants, executives, and household staff
Proactively oversee scheduling, personal appointments, reservations, and confirmations to ensure accuracy and efficiency
Prepare and submit expense reports and track related documentation
Plan, organize, and support business, personal and social engagements, including family gatherings and private events
Welcome and assist guests in both office and household settings with professionalism and discretion
Maintain ongoing communication with administrative colleagues and household team members
Coordinate the pickup and delivery of personal items such as packages and mail
Research, source, and purchase items as requested, including online and in-person shopping
Maintain organized electronic filing systems
Track incoming and outgoing correspondence, ensuring materials are properly filed
Conduct research on various topics, summarize findings, and maintain related records
Ongoing ad hoc assignments and projects as requested
Qualification
Required
3+ years of relevant experience in a similar role - out of hospitality is a plus!
Strong verbal and written communication skills
Proficiency with Microsoft Office Suite and comfort with modern technology, including apps and smartphones
Exceptional organizational skills and strong attention to detail
Flexible approach with the ability to operate beyond a set job scope
Confident, capable, and solutions-oriented professional
Ability to manage multiple requests simultaneously, prioritize effectively, and respond with urgency when needed
Proactive self-starter who takes initiative and follows through
Ability to work flexible hours if needed (i.e. for events or to stay online when principals are traveling, etc.)
Comfortable adapting to last-minute changes
Able to work independently while collaborating effectively with a broader team
Willingness to travel between residences as needed
Preferred
College degree preferred
Benefits
Benefits
Discretionary Bonus Opportunity
Perks
Company
BCL Search
BCL Search specializes in the placement of administrative and support staff to meet the needs of dynamic and growing businesses across a range of industries in NYC and across the US.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Becky Carlson Linstroth
Founder & CEO
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