Northwestern University · 3 hours ago
Program Assistant 3, Schools and Programs
Evanston, IL
Full-time
Hybrid
Mid Level
$22/hr - $23/hr
4+ years expNorthwestern University is seeking a Program Assistant 3 for its Alumni Relations & Development department. This role provides operational support to the Schools and Programs development teams, focusing on administrative and logistical tasks to aid in fundraising efforts for the university.
EdTechEducationTrainingUniversities
Responsibilities
Manages Associate Vice President’s and department calendar. Organize and coordinate events which may include creating timelines; collecting agenda items and background materials; coordinating complex itineraries involving domestic and/or international travel etc
Schedule senior team meetings and associate vice president monthly and ad-hoc meetings
Assist with portfolio work, prepare stewardship materials and correspondence, request gift agreements, and keep proposals up to date
Prepare for donor meetings: arrange details, make reservations, prepare background and research and coordinate follow up (contact reports and thank you notes)
Reconcile finances of the Associate Vice President and Schools and Programs senior leadership through expense reports
Support coordination of Provost Development activities including scheduling
Arrange trip itineraries in collaboration with Provost’s office, VP Office, and Principal Gifts
Collaborate on briefings for the Provost
Support Schools and Programs administrative projects and meetings from conception to product: Dean meetings, all staff meetings, etc
Lead and coordinate Schools and Programs Program Assistants meetings
Assist in coordinating events which may include creating timelines, collecting agenda items, briefings, and background materials
Create and maintain standard spreadsheets and/or databases including standard Dean/VP reports. Assist in creation and execution of reports in alignment with fundraising priorities
Prepare queries, reports, statistics, tables, charts, etc. based on information compiled from various sources
Liaise with other departments to ensure consistency and integrity in processes and reporting tools
Performs other duties as assigned
Qualification
Required
A high school diploma or equivalent required
4 years of administrative support or other relevant experience required
Ability to provide reliable and detail-oriented support to ensure smooth daily operations and efficient workflow
Clear and professional verbal and written communication with the ability to convey information effectively to diverse stakeholders
Ability to collaborate with multiple ARD staff members. Strong listener. Able to connect people and be customer service focused
Demonstrated ability to brainstorm new ideas, positively contribute to discussion, and proactively move projects forward
Seeks out answers and is a self-starter when learning new tasks
Comfortable working independently and bringing solutions
Ability with office software through experience and/or ability to learn new skills
Benefits
Meaningful, competitive, high-quality health care plans
Retirement benefits
Tuition discounts
Comprehensive programs and services to help you and your family navigate life’s challenges and opportunities
Flexible work arrangements
Programs to help you locate and pay for quality, affordable childcare and senior/adult care
Employee career development
Variety of tools and resources
Company
Northwestern University
Northwestern University is a private research and teaching university that offers academic programs across various fields of study. It is a sub-organization of Northwestern Athletics.
5001-10000 employees
H1B Sponsorship
Northwestern University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (325)
2024 (308)
2023 (280)
2022 (282)
2021 (184)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$98.02MKey Investors
National Peanut BoardAdvanced Research Projects Agency for HealthGRAMMY Museum
2024-10-30Grant
2024-10-04Grant· $34M
2023-11-28Grant· $0.02M
Leadership Team
Diego Klabjan
Professor
Henry Bienen
Interim President
Recent News
2026-01-25
Digital Journal
2026-01-23
Company data provided by crunchbase