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Commonwealth of Massachusetts · 1 week ago

Procurement and Contract Specialist

United States-Massachusetts-Boston-1 Ashburton Place

Full-time

Hybrid

Mid, Senior Level

4+ years exp

The Commonwealth of Massachusetts is seeking qualified applicants for the position of Procurement and Contract Specialist. The role involves supporting the agency’s procurement and contracting activities for $100M in purchased goods and services, ensuring compliance with state and federal regulations.

Government Administration

Responsibilities

Coordinating and providing administrative support for the procurement and contracting process, consistent with state and federal regulations. This includes coordinating the approval of expenditure requests, assisting with the preparation and posting of procurement and contract documents in internal systems, coordinating the competitive bidding and vendor award process, coordinating the contract development and execution process, and tracking contract expiration and renewal activities

Supporting department staff throughout the procurement process including the unit’s management team, Contract Managers in various units, and other staff within the department’s Administration & Finance Unit. This includes assembling information and documents, sharing information verbally or in writing, and advising on procurement and contracting related matters upon request

Recommending procurement and contracting methods and opportunities for continuous improvement. This may include recommending statewide contracts for use in the procurement process and using experience and data to recommend process, procedure, and system improvement opportunities

Completing financial transactions related to contracts, vendor records, and fixed assets in MMARS/MOSAIC

Supporting compliance activities including verifying vendor suspension and debarment status, vendor compliance with Supplier Diversity Office reporting, vendor compliance with Purchase of Service Pre-Qualification and Recertification requirements, and agency compliance with relevant Public Records Requests

Qualification

ProcurementContract ManagementPublic Procurement KnowledgeBusiness WritingMicrosoft OfficeData AnalysisCustomer ServiceTeamworkTime Management

Required

Four years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis

At least one year of the required experience must have been in a supervisory capacity

Ability to coordinate and provide administrative support for the procurement and contracting process, consistent with state and federal regulations

Ability to support department staff throughout the procurement process

Ability to recommend procurement and contracting methods and opportunities for continuous improvement

Ability to complete financial transactions related to contracts, vendor records, and fixed assets in MMARS/MOSAIC

Ability to support compliance activities including verifying vendor suspension and debarment status, vendor compliance with Supplier Diversity Office reporting, vendor compliance with Purchase of Service Pre-Qualification and Recertification requirements, and agency compliance with relevant Public Records Requests

Preferred

Strong business writing and oral communication skills. Ability to express thoughts concisely, clearly, and to develop ideas in logical sequence

Excellent customer service and teamwork skills. Ability to establish rapport and harmonious working relationships with others

General knowledge of state and federal public procurement and contracting requirements. Ability to understand, explain, and apply the laws, rules, regulations, policies, procedures, etc. governing public procurement

Ability to draw conclusions and make appropriate recommendations

Ability to prioritize, organize assigned tasks, manage multiple priorities, and work under pressure. Ability to adjust to new circumstances or challenging situations

Ability to demonstrate sound judgement, exercise discretion, and handle confidential information

Previous experience using state systems such as COMMBUYS, MMARS, Commonwealth Information Warehouse

Proficiency in Microsoft Office including Access, Excel, Word, and PowerPoint