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DGA Security · 2 days ago

Executive Assistant

New York, NY

Full-time

Onsite

Mid, Senior Level

$110K/yr - $120K/yr

3+ years exp

DGA Security is a leading provider of electronic security solutions, serving businesses with top-tier security technology and monitoring services. They are seeking a highly organized and proactive Executive Assistant to support multiple executives and contribute to the efficiency of their dynamic team.

Information TechnologySecurityVideo

Comp. & Benefits

Hiring Manager

Gregg Fiorentino

Responsibilities

Calendar & Meeting Management: Schedule, coordinate, and manage meetings across multiple time zones, ensuring executives’ time is efficiently prioritized

Communication & Correspondence: Draft, review, and manage emails, reports, presentations, and other business communications with clarity and professionalism

Travel Coordination: Arrange domestic and international travel, including flights, accommodations, itineraries, and logistics

Project Support: Assist in tracking projects, preparing reports, and ensuring deadlines are met

Administrative Support: Handle expense reports, process invoices, and maintain confidential files and records

Event Planning: Organize internal and external meetings, company events, and team off-sites

Stakeholder Coordination: Serve as a liaison between executives and internal/external stakeholders, fostering professional relationships

Problem-Solving & Proactive Support: Anticipate needs, troubleshoot issues, and proactively offer solutions to optimize efficiency

Personal Assistant: Provide personal assistant support to the CEO, including managing personal appointments, travel, and occasional errands, while maintaining a high level of discretion and confidentiality

Qualification

Executive Assistant experienceMicrosoft Office SuiteCommunication skillsOrganizational skillsProblem-solving abilityDiscretion & confidentialityTime management

Required

3-5+ years of experience as an Executive Assistant, supporting senior leaders or multiple executives

Strong multitasking abilities with keen attention to detail

Excellent written and verbal communication skills, with the ability to draft professional correspondence, reports, newsletters, and marketing copy efficiently and with clarity

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools (e.g., Slack, Zoom, project management software)

Ability to handle sensitive information with the utmost professionalism

Quick thinking and resourceful approach to overcoming challenges

Proven ability to work under pressure, meet deadlines, and manage competing priorities