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Kennedys · 1 day ago

Legal Assistant

Miami, FL

Full-time

Hybrid

Mid Level

4+ years exp

Kennedys is an international law firm with offices throughout the United States, seeking a full-time Legal Assistant/Secretary to join its Miami office. The role involves assisting multiple attorneys with all aspects of litigation, including discovery, court filings, and trial preparation in a team environment.

AdviceConsultingLegalProfessional Services

Responsibilities

Preparing preliminary pleadings, i.e. notices of appearance/email designations, deposition notices, motions for extensions, discovery pleadings and assist attorneys with removal from state to federal court filings and service of discovery

Intake of all incoming correspondence and court filings, including saving into file appropriately and calendaring all deadlines without supervision

Schedule depositions, hearings, and conferences. Will be solely responsible for routine follow ups for each, and coordinating/finalizing with counsel and court reporters

Ability to maintain calendar of hearings, appointments, mediations, depositions, meetings, deadlines, and travel for multiple managing partners and associates

Qualification

Insurance defense experienceComplex civil litigationCourt e-filing systemsMicrosoft Office SuiteDocketingCalendaringMultitaskingInsurance policiesPDF softwareIManageChrome RiverOrganizational skillsWritten communicationVerbal communicationAttention to detailInitiative

Required

Minimum 4 years of experience in insurance defense, coverage litigation and complex civil litigation (insurance focused preferred)

Superior organizational skills, the ability to handle a fast-paced environment, multitask, pay strict attention to detail and take initiative to ensure all tasks are completed in a timely manner with minimal errors is required

Proficiency with the Microsoft Office Suite (advanced Word, Excel and Outlook)

Strong written and verbal communication skills, with the ability to proactively manage assignments and deadlines

Hands-on experience supporting multiple attorneys simultaneously in high-volume matters

Thorough working knowledge of and experience with state and federal court e-filing systems, including counties across the State of Florida and federal courts (CM/ECF)

Experience with docketing, calendaring, and deadline management, including litigation deadlines, hearings, mediations, and depositions

Experience preparing, formatting, and filing pleadings, motions, discovery, notices, and correspondence

Familiarity with insurance policies, claims files, coverage correspondence, and litigation documentation