University of South Alabama · 3 weeks ago
Secretary V - 005266
Mobile, AL
Full-time
Onsite
Mid Level
4+ years expThe University of South Alabama’s department of Marine Sciences is seeking to hire a Secretary V. The role involves managing departmental activities, clerical functions, and supervising student workers while ensuring effective communication and organization within the department.
EducationHigher EducationUniversities
Responsibilities
Collaborates with the Director on day-to-day management of the Stokes School of Marine and Environmental Sciences (SSoMES) departmental activities, and with faculty and staff to accomplish departmental tasks
Performs all clerical functions for SSoMES for the department
Ensures that all documents are filed electronically in their proper place
Hires and supervises student workers
Runs reports as needed using Banner or other systems
Assists with creating fliers, postcards, signage and printing as needed
Interacts with the public by telephone, email and in-person
Keeps the SSoMES calendar for room reservations and arranges various appointments
Assists with preparing contract documents as well as technical reports
Assists with staff or department meetings
Manages office needs including the following tasks: ordering office supplies, maintaining office equipment, handling computer center requests, and office furniture requests as needed
Manages and updates SSoMES website using University resources
Assists in making arrangements for meetings including space, time and place, informs participants of topics to be discussed and may provide participants with background information
Receives and routes telephone calls and answers routine questions regarding standard policies and procedures under the supervisor’s jurisdiction
Assists with greeting, announcing, and routing visitors as needed
Maintains alphabetical and chronological files
Regular and prompt attendance
Ability to work schedule as defined and overtime hours as required
Related duties as required
Qualification
Required
High school diploma or equivalent and four years of progressively responsible secretarial experience
An equivalent combination of education and experience may be considered
Company
University of South Alabama
University of South Alabama is an educational institute that offers various academic courses and programs for students.
10001+ employees
H1B Sponsorship
University of South Alabama has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (13)
2024 (17)
2023 (8)
2022 (14)
2021 (13)
2020 (7)
Funding
Current Stage
Late StageLeadership Team
Kristen Roberts
Chief Financial Officer
Chris Cannon
Chief Information Officer & Associate Vice President
Recent News
2025-11-04
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