Yale University · 1 week ago
Senior Administrative Assistant, Chair’s Office
Tompkins Mem Pavilion
Full-time
Hybrid
Mid, Senior Level
$31.05/hr - $31.05/hr
3+ years expYale University is a prestigious institution contributing to a better tomorrow. They are seeking a Senior Administrative Assistant to provide high-level administrative support in the Chair’s Office of Neurosurgery, ensuring smooth operations and advancing the Chair’s priorities through effective coordination and communication.
AssociationBusiness DevelopmentEducationMedicalSocial Entrepreneurship
Responsibilities
Provide comprehensive administrative support to the Chair’s Office, including scheduling, correspondence, document preparation, and meeting coordination
Support academic administrative functions such as faculty communications, committee coordination, and document management
Provide administrative support for the Neuroscience Grand Rounds activities within the department
Serve as primary administrative support for research-related activities stemming from the ARIA project
Coordinate research workflow, track deadlines, maintain project documentation, and facilitate communication across project teams
Assist with research administration tasks, including procurement, reporting, compliance documentation, and financial tracking
Manage daily operational needs of the Chair’s Office and ensure consistent administrative processes across academic and research programs
Qualification
Required
Demonstrated experience with calendar management, expenses processing and coordination of travel
Demonstrated 3+ years in an administrative support position, preferably in higher education or research environments
Strong organizational, communication, and multitasking abilities
Proven ability to manage confidential information and work independently
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education
Preferred
Proven experience with research administration, academic departments, or large-scale project coordination
Familiarity with institutional systems related to budgeting, procurement, or grant support
Company
Yale University
Yale University is a research and education institution that prioritizes its students.
10001+ employees
H1B Sponsorship
Yale University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (355)
2024 (449)
2023 (214)
2022 (208)
2021 (190)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$42.86MKey Investors
Bezos Earth FundAlfred P. Sloan FoundationHyundai Hope On Wheels
2025-10-23Grant
2025-05-21Grant· $0.05M
2023-01-01Grant· $1.27M
Leadership Team
Geoffrey Chatas
Senior Vice President for Operations
Jack Callahan
Senior Vice President for Operations
Recent News
2025-12-10
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