West Virginia University · 1 week ago
Administrative Assistant - School of Public Health
Morgantown, WV
Part-time
Onsite
Entry Level
1+ years expWest Virginia University is seeking a part-time Administrative Assistant for the School of Public Health. The role involves providing administrative support to the Office of Student Success and academic departments, aiding in the management of faculty, staff, and students relevant to the academic delivery of programs and activities.
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Responsibilities
Serve as the primary administrative point of contact for the Office of Student Success and other assigned departments, handling inquiries, routing requests, and supporting day-to-day operations
Partner with administrative staff across departments to streamline processes, ensure task completion, and avoid duplication of efforts
Provide leadership for campus-wide initiatives and support campus partners as a resource for all content related to the Office of Student Success as requested
Communicate in a clear, effective, and timely manner with all internal and external parties. Draft, proofread, and disseminate internal communications, meeting minutes, correspondence, and other requested information as needed
Provide high-level administrative and operational support to student success leadership and department chairs, including scheduling, traveling coordination, reporting, and budget tracking
Collect all necessary details to obtain required approvals for all travel and purchases in a timely manner to comply with university and department processes and procedures
Maintain department budgets including monitoring expenditures, reconciling transactions, and preparing requisitions while ensuring compliance with university policy and procedures. Work with the college’s Expert Business Office (EBO) to develop annual budgets by collecting necessary details and information from the departments and communicating with the EBO in a timely manner
Attend and participate in university, divisional, and departmental events, programs, and trainings. Provide comprehensive support for event planning such as manage logistics, marketing, and post-event follow up
Collaborate with leaders and other departmental staff to ensure regulatory compliance with current policies and procedures affecting the school as well as make recommendations for improvement(s) to policies and guidelines as appropriate
Assist leadership to ensure departmental and student success operations align with the college’s strategic plan, mission, and vision
Support accreditation and compliance efforts through data collection, documentation, and committee participation
Identify opportunities to improve workflows, propose policy enhancements, and contribute to operational planning and strategic decision-making
Provide day-to-day leadership for the office of student success, including all aspects of daily and operational processes
Perform high-level administrative duties related to planning, directing, and coordinating both the academic and operational activities of the office
Communicate in a clear, effective, and timely manner with all internal and external parties
Collaborate with the and other departmental leaders to ensure regulatory compliance with current policies and procedures affecting the school as well as make recommendations for improvement(s) to policies and guidelines as appropriate
Provide leadership for campus-wide initiatives and support campus partners as a resource for all content related to the office of student success as requested or required by
Collaborate with SPH leadership to ensure that the office of student success is operating in line with our current strategic plan, as well as mission and vision statement
Collect all necessary details to obtain required approvals for all travel and purchases in a timely manner to comply with university and department processes and procedures. Also be able to arrange all aspects of travel as appropriate and successfully complete reconciliation for these transactions
Maintain departmental budget(s) including monitoring office expenditures, researching purchasing options, preparing purchase requisitions and invoices, and reconciling purchasing card expenditures. Work with the SOPH Expert Business Office (EBO) to develop annual budgets by collecting necessary details and information from the department and communicating with the EBO in a timely manner
Attend and participate in university, divisional, and departmental events, programs, and training
Assist with the implementation of programs and activities
Assist with accreditation compliance
Assist with committees as appropriate
Explore opportunities to improve or add value to existing responsibilities and tasks
Drafts, proofreads, organizes, and disseminates minutes, itineraries, correspondence, presentations, and other requested information, as needed
Clearly communicate and work alongside other administrative staff within the school to streamline tasks and ensure completion of all tasks and responsibilities in a timely, complete manner without a duplication of efforts
Qualification
Required
Bachelor's degree
A minimum of one (1) year of experience as an executive assistant or office manager
Any equivalent combination of related education and/or experience will be considered
All qualifications must be met by the time of employment
Microsoft Word, Outlook, Excel, PowerPoint
Calendar planning
General knowledge of budget management
Benefits
Paid holidays (staff holiday calendar)
Annual leave (vacation) days per year
Sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
WVU offers a range of health insurance and other benefits (this position is a benefits-eligible, staff position)
401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ’s.
Wellness programs
Company
West Virginia University
West Virginia University offers academic programs in order to earn bachelor’s, master’s, or doctoral degrees.
5001-10000 employees
H1B Sponsorship
West Virginia University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (247)
2024 (108)
2023 (115)
2022 (108)
2021 (72)
2020 (53)
Funding
Current Stage
Late StageTotal Funding
$20.97MKey Investors
National Institute of Nursing ResearchU.S. Department of AgricultureU.S. Department of Commerce
2025-02-01Grant· $2.7M
2024-10-29Grant· $7.82M
2024-09-17Grant· $0.72M
Leadership Team
Lori Hazlehurst
Professor Pharmaceutical Sciences
Michael Benson
President and Professor of History
Recent News
2025-12-12
Medical Xpress - latest medical and health news stories
2025-11-10
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