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Penn State University · 2 weeks ago

Proposal and Award Generalist

University Park, PA

Full-time

Hybrid

New Grad, Entry, Mid Level

$46K/yr - $74K/yr

0+ years exp

Penn State University is seeking a Proposal and Award Generalist who will pursue, administer, and conduct sponsored programs while identifying funding opportunities. The role involves facilitating the proposal preparation process, ensuring compliance with university guidelines, and providing training on research administration.

Higher Education

No H1B

Responsibilities

Pursues, administers and conducts sponsored programs

Identifies funding opportunities

Facilitates the proposal preparation process

Submits proposals

Reviews awards for items specific to the faculty, department, and college/unit

Informs faculty and college personnel of special contractual requirements

Ensures compliance with University guidelines

Provides training to personnel on topics that cover the breadth of research administration

Search for, obtain, and distribute funding opportunities utilizing expertise database

Maintain database information

Collaborate with college/unit offices on funding opportunities requiring special handling, such as limited submissions, RFA (Request for Application), RFP (Request for Proposal), ITQ (Intent to Qualify), and other solicitations

Liaison with Office of Sponsored Programs, ORP (Office of Research Protection), Office of Technology Management (OTM), Risk Management, or other central units as needed to support proposal development

Lead and or participate in meetings with faculty or department heads on funding opportunities, team formation, and responses to opportunities

Provide recommendations to improve proposal success rate and effectiveness of award management

Prioritize timelines/schedules through interpretation of potential funding opportunities and hold the proposal team accountable

Assist faculty or others with proposal preparation through reviewing sponsor and University guidelines and submission requirements

Develop, finalize, and/or approve proposal budget and cost share

Prepare required forms, representations, and certifications, and budget justification

Obtain cost share approvals

Prepare requests for advance fund numbers, fund numbers, cost centers, cost-sharing cost centers, and other account setup actions

Prepare and submit budget documents for awarded funds, budget adjustments, and account close-out transfers

May be responsible for tasks associated with labor distribution and effort confirmation

Participate in meetings with the Office of Sponsored Programs and unit administration concerning Export Control, publication restrictions, and other potential risks

Initiate follow-up on sign-offs and monitor the process

Review expenditures for approval

Review and approve personnel appointments on sponsored program funds

Run system-generated financial reports

Manage subawards

Prepare and submit monthly/quarterly financial reports

Facilitate materials transfer and other agreements

Assist Property Inventory with receipt, accountability, and reporting on government-owned equipment

Serve as an area expert on special award types, including multi-unit, interdisciplinary, significant number of subawards, multi-fellowship awards, substantial industry involvement, significant administrative oversight, significant financial tracking and reporting, and multi-site clinical trials or field activities

Resolves issues and implements solutions

Initiates process improvements to address systemic roadblocks

May supervise staff members, including hiring, development, and performance management

Qualification

Proposal preparationBudget managementResearch administrationFinancial reportingCompliance knowledgeSAPSIMBASIMSSupervisory skillsCollaborationProblem-solvingCommunication

Required

Bachelor's Degree

1+ years of relevant experience; or an equivalent combination of education and experience accepted

Preferred

Experience with university accounting and research administration

Experience with financial policies

Experience with Penn State systems, such as the Strategic Information Management System (SIMS), Penn State's System for Integrated Management, Budget, and Accounting (SIMBA), and Systems, Applications and Products (SAP)

Graduates of the ACOR Certification and Education Series (ACES) Program