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Wallis Companies · 1 week ago

Accounting - Accounts Payable Manager

Cuba, MO

Full-time

Onsite

Mid Level

3+ years exp

Wallis Companies is seeking an Accounts Payable Manager to lead and direct all activities of the Accounts Payable Department. This role ensures timely and accurate payments to vendors, maintains strong internal controls, and supports business objectives through effective management of the AP processes and team.

Oil and GasWholesale

Responsibilities

Provide leadership and direction for all AP functions, ensuring timely and accurate processing of invoices, vendor payments, and expense reimbursements

Oversee the month-end and year-end AP close process, ensuring accurate reconciliations, reporting, and compliance

Manage vendor relationships to maximize payment terms and improve company cash flow

Review and approve reconciliations of assigned accounts, resolving discrepancies, and ensuring accuracy of financial data

Maintain effective internal controls to safeguard company assets and ensure compliance with corporate policies, IRS regulations, and GAAP

Direct the preparation of supporting schedules and documentation for year-end audits and respond to auditor inquiries

Identify opportunities to streamline AP processes and implement best practices

Partner with the Controller to set departmental goals aligned with the Accounting & Finance Balanced Scorecard

Act as the primary contact for vendor escalations, internal AP inquiries, and communications with leadership

Regularly communicate AP performance, variances, and issues to the Controller and other members of Management

Coordinate with all departments to ensure accurate allocation and reporting of expenses

Generate and distribute accurate reports on AP activity and metrics as requested by management

Provide excellent service to internal and external stakeholders by ensuring AP processes are transparent, accurate, and timely

Oversee vendor onboarding and maintenance, ensuring compliance with company requirements and proper supporting documentation

Ensure prompt and professional response to vendor inquiries and resolve disputes effectively

Partner with internal departments to improve processes that impact AP and customer service

Lead, coach, and develop the Accounts Payable team (AP Specialists and support staff)

Manage performance appraisal process, provide ongoing feedback, and support employee growth and professional development

Ensure staff receive training and cross-training to build capability and coverage across all AP functions

Promote a culture of accountability, accuracy, and continuous improvement within the team

Oversee 1099 reporting and compliance with IRS regulations

Maintain expert knowledge of AP systems, electronic banking processes, and enterprise reporting systems

Ensure compliance with company CAPEX processes, approval limits, and proper documentation

Monitor licensing, tax payments, and other regulatory requirements that impact AP operations

Stay current on AP industry best practices, accounting standards, and emerging technologies

Support the Controller with special projects and financial analysis related to payables and cash flow

Direct: AP Specialist I, AP Specialist II, and Student Assistant (when applicable)

This position is responsible for the overall direction, coordination and evaluation of each position. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include planning, assigning and directing work; managing training and certifications; appraising performance, rewarding and disciplining employees up to and including termination with supervisor’s approval; addressing complaints and resolving problems

Qualification

Accounts Payable ManagementFinancial ReportingVendor Relationship ManagementFraud Prevention TechniquesAccounting StandardsAnalytical SkillsAttention to DetailTeam LeadershipCommunication SkillsProblem Solving

Required

Associate's Degree in Accounting, or related field

Over 3 years and up to 5 years in accounting or related field

Ability to read, write, speak, and understand English in a manner that is sufficient for effective communication

Understanding of AP Processes like coding, approvals, 3-way match and payment runs

Familiarity with general ledger, debits/credits, and reconciliations

Attention to detail

Understanding of and experience with fraud prevention techniques

Intensive knowledge of a specialty filed and the use of a wide range of procedures

Ability to use own judgment in the analysis of facts and circumstances surrounding individual problems and transactions and in the determination of actions to be taken within the limits of standard or accepted practice