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Troutman Pepper · 1 day ago

Legal Project Analyst

Atlanta

Full-time

Hybrid

Mid Level

$70K/yr - $90K/yr

3+ years exp

Troutman Pepper is a law firm committed to employee support and innovation. The Legal Project Analyst supports the firm's Legal Project Management services for large client relationships, assisting with budgeting, financial oversight, and process improvements throughout the client's matter lifecycle.

Law Practice

Comp. & Benefits

Responsibilities

Conduct analysis to help identify issues, working closely with the Legal Project Manager to provide guidance to client teams to streamline and improve the firm’s legal teams’ processes and gain efficiencies

Assist with matter and portfolio budget setup; populate budget templates and trackers

Maintain budget-to-actuals and variance tracking; draft reforecast updates

Prepare monthly accruals inputs and schedule reminders; reconcile accruals to invoices/WIP

Track WIP, AR, realization, write-offs, and collections status; prepare routine dashboards or summary reports; flag variances, aging, and risks; draft recommendations for review and action

Maintain action logs for financial interventions and follow-through

Maintain client OCG summaries, “quick reference” guides, and distribution lists

Coordinate with Billing/Finance to ensure client-specific setups (e.g., rates, discounts, matter attributes) are accurate and enforced

Monitor AR aging and collections milestones; prepare weekly/monthly collection status updates

Support dispute resolution and write-off documentation; maintain audit trail of decisions and outcomes

Assist with brief trainings, tip sheets, and quick reference materials; help measure adoption and gather feedback

As part of client onboarding to LPM services, review initial time entries and bills to ensure compliance with outside counsel guidelines, providing feedback and initial training to support effective integration

Identify and support the implementation of process improvements for the legal team for tasks related to time entry, reporting, billing, and client compliance

Support the implementation, use, and development of LPM best practices, tools, and software

Liaise with other business services teams (e.g., Pricing/Finance/IT/Marketing/Business Development) and vendors to support partners and their clients/matters

Develop a strong understanding of identified legal terms, including matter timelines and processes, to assist in reviewing and highlighting issues that need Attorney attention

Develop processes to highlight and address issues quickly; create processes and corresponding documentation that could be replicated across the various legal teams as required

Provide requested financial data and analysis

Seek out opportunities to improve the Legal Project Management function

Qualification

Legal Project ManagementFinancial literacyBudgetingMicrosoft ExcelLegal operationsCommunication skillsOrganizational skillsProblem-solvingTeam collaborationAdaptability

Required

Bachelor's degree in accounting, finance, business administration, legal studies, or related field; paralegal certification or equivalent combination of education and experience may be considered

Minimum of three (3) years of experience in a legal, legal operations, or professional services environment (e.g., paralegal, legal practice assistant, billing/eBilling, pricing/finance, or project coordination)

Experience with relevant financial systems, such as Aderant or similar financial system; CounselLink, Legal Tracker, or TyMetrix; InTapp Time; HighQ/SharePoint; Tableau/Power BI

Familiarity with outside counsel guidelines, alternative fee arrangements, and eBilling workflows

Professionalism, integrity, sound judgment, and discretion regarding sensitive and confidential matters

Ability to work independently and on a team with limited supervision and to collaborate effectively across administrative departments and practice groups in all offices

Foundational understanding of the legal matter lifecycle and legal operations concepts

Solid financial literacy, including knowledge of key concepts such as budgets, accruals, WIP/AR, realization, forecasting, and variance analysis

Service mindset and the ability to take the initiative, think critically, identify and solve problems, and marshal appropriate resources

Ability to build and maintain strong relationships and gain the trust of the attorneys and professional staff

Strong organizational skills reflect the ability to perform and prioritize multiple tasks and execute with attention to detail, even under pressure

Excellent verbal and written communication skills, specifically regarding time entry

Awareness and understanding of business processes and ability to identify areas for process improvement to develop and implement best practices

Motivated self-starter who has been successful working in a high-performance, fast-moving, dynamic environment

Proficiency with Microsoft Office suite required, with strength in using Excel (e.g., lookups, pivot tables); demonstrated ability to learn and utilize additional technology solutions quickly

Adaptability to evolving client requirements and internal priorities