This job has closed.

City of East Point · 2 days ago

Chief of Staff

East Point, GA

Full-time

Onsite

Senior Level

5+ years exp

City of East Point is seeking a Chief of Staff to provide administrative support to the Mayor’s Office. This role involves handling public contacts, maintaining records, scheduling meetings, and completing special projects as assigned.

Government

Responsibilities

Provides administrative support to the Mayor; performs a variety of clerical and administrative functions for the department

Greets and directs visitors to the appropriate City Department

Receives, opens, date stamps mail for the department director and routes mail to appropriate department personnel; distributes departmental mail

Schedules business, political, community, and interdepartmental meetings

Operates a computer to produce confidential reports, correspondence, and other documents from rough draft, written copy, oral instructions, and/or dictating machine; takes notes and minutes of meetings

Files and retrieves materials and data from the department’s computerized and manual filing systems; maintains the department's filing system

Attends City meetings and functions as required by the Mayor’s Office

Completes special projects as assigned

Performs other related duties as assigned

Qualification

Administrative supportClerical skillsComputer proficiencyOral communicationWritten communicationRecord keepingAttention to detailProject managementInterpersonal skills

Required

Associate's Degree in a related field requisite to this job supplemented with five (5) years of progressively responsible administrative work experience

Knowledge of modern office practices, methods, equipment, and standard clerical procedures

Knowledge of or ability to learn the department's rules, regulations, policies, and procedures

Knowledge of all municipal functions, contacts, and activities of various departments

Skill in operating a computer

Skill in oral and written communications

Ability to learn, understand and apply the concepts, practices and procedures of the department

Ability to pay close attention to details

Ability to handle several projects simultaneously

Ability to understand and follow quickly and accurately oral and written instructions

Ability to prepare clear and concise reports and maintain accurate records

Ability to maintain alphabetical and chronological files

Ability to work independently without specific instructions