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N.C. Department of Information Technology · 1 day ago

Administrative Specialist II

Wake County, NC

Full-time

Onsite

Mid Level

$40K/yr - $69K/yr

4+ years exp

The N.C. Department of Information Technology is dedicated to enhancing the economy and vitality of North Carolina through efficient transportation. The Administrative Specialist II will assist in the day-to-day operations of the State Maintenance Operations Unit, managing purchasing, invoicing, and providing administrative support.

Information Technology & Services

Work & Life Balance

Responsibilities

Assist the Business Officer II and State Maintenance Engineer in the day-to-day business and administrative operations of the State Maintenance Operations Unit

Manage purchasing and payment of invoices

Purchasing Card reconciliation

Expense vouchers, and office supplies

Assist with contracts and contract invoicing

Manage records retention, archival and disposal activities

Assist the Business Officer II with monitoring the State Maintenance Operations budget including the fuel site maintenance and replacement program

Maintain strict confidentiality on all matters and provide a high level of responsiveness to requests

Maintain and manage the Service Award program for State Maintenance Operations employees

Run quarterly reports and process service award orders in SAP

Provide support for State Maintenance Operations in planning and coordination of METTS and academies

Perform administrative functions for State Maintenance Operations including organizing and maintaining training materials, scheduling meetings and trainings, answering phones, and serves as back-up receptionist

Other duties as assigned

Qualification

SAPMicrosoft WordAdobeExcelOutlookContract invoicingAccounts payableFinancial analysisOrganizational skillsCommunication skillsFlexibility

Required

High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience

Preferred

Demonstrated ability to handle multiple tasks and projects and prioritize work, organize files and be flexible with changes in work assignments and deadlines

Demonstrated ability to establish and maintain effective working relationships with associates, officials and the public

Demonstrated ability to gather, organize and analyze financial information and other data

Experience in computer software programs including Microsoft Word, Adobe, Outlook, Excel and SAP

Experience working with contract invoicing, accounts payable deadlines, time sensitive documentation, and purchasing card reconciliations