JLL · 1 day ago
Administrative Assistant, Capital Markets
Irvine, CA
Full-time
Onsite
Entry Level
$60K/yr - $70K/yr
2+ years expJLL is a leading professional services firm specializing in real estate and investment management. The Administrative Assistant will provide essential support to Producers in real estate transactions, managing schedules, preparing marketing materials, and ensuring smooth administrative operations.
CommercialReal Estate
Responsibilities
Provide administrative and production support including typing correspondence (letters, memos, reports, etc.) using e-mail, blasts, scans, leap-files, etc
Schedule appointments, conference calls and set itineraries for Producer's external and internal meetings
Organize Producers' calendars, make travel arrangements and process expense reports
Assist Producer and Analysts in the preparation of marketing materials for real estate deals, including request for proposals, fee agreements, confidentiality agreements, offering memorandums, financial comparisons, due diligence data, letters, memos, reports, etc
Create and produce customized property information materials, comparable market analysis, market and industry research, and targeted client specific research
Prepare PowerPoint presentations by pulling data from other sources such as maps, charts, logos, pictures, tables, etc
Maintain internal web-based database; manage and update deal statuses, manage press releases, marketing lists, activity tracking, and send e-mail blasts
Take initiative to support Producers with high priority projects. Identify problems and alert team members. Respond to inquiries from clients and provide information as needed
Organize and file important deal-related correspondence
Coordinate graphic design with design team
Work with vendors to arrange photography
May require some receptionist relief duties
Back up support to other Administrative Assistants as needed
Must be able to work overtime on short notice
Other duties as assigned
Qualification
Required
Minimum 2-3 years of related administrative, marketing, or communications experience
Excellent communication, organizational, grammatical, and time-management skills
Ability to prioritize, multitask, and meet tight deadlines
Ability to work in a fast-paced, team-oriented, environment
Demonstrate problem-solving, decision making, and analytical skills
High School graduate required/college a plus
Intermediate working knowledge of Outlook, Word, Excel and PowerPoint (Office 2010 version)
Preferred
Commercial Real Estate experience preferred
Real Estate/Finance background is preferred
Database experience is a plus
Benefits
An additional discretionary bonus
Company
JLL
We’re a leading professional services firm that specializes in real estate and investment management.
10001+ employees
H1B Sponsorship
JLL has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (70)
2024 (47)
2023 (60)
2022 (68)
2021 (39)
2020 (43)
Funding
Current Stage
Public CompanyTotal Funding
$1.59B2025-11-03Post Ipo Debt· $565.35M
2023-11-08Post Ipo Debt· $400M
2019-05-29Post Ipo Debt· $46.5M
Leadership Team
Christian Ulbrich
President, CEO & Director
Jones Lang LaSalle
Global CEO, Capital Markets and Member
Recent News
Morningstar.com
2025-12-29
2025-12-17
Company data provided by crunchbase