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VEIR · 2 days ago

Executive Assistant

Woburn, MA

Full-time

Onsite

Mid, Senior Level

$100K/yr - $120K/yr

5+ years exp

VEIR is enabling a new generation of power delivery solutions and is seeking a highly adaptable Executive Assistant to support its executive leadership team. The role involves managing executive calendars, communications, and logistics while building trusted relationships across various departments.

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Responsibilities

Support 2–3 members of the executive team across People & Culture, Sales & Marketing, Product, and Engineering

Learn executive working styles, priorities, communication preferences, and operating rhythms

Independently manage calendars, scheduling, meeting logistics, and travel

Draft and edit executive communications (emails, agendas, follow-ups) with guidance

Support execution of executive team meetings, leadership meetings, and internal and external events

Assist with planning and coordination of executive dinners and team events

Begin partnering with People & Culture, Sales, and Marketing teams to understand workflows and expectations

Build trust through attention to detail, follow-through, and strong written communication

Ramp up to supporting 3–4 executives effectively and confidently

Anticipate executive needs with minimal direction

Own calendars, meetings, and communications end-to-end for supported leaders

Serve as a primary point of contact for executive logistics and coordination

Take ownership of planning and execution for: Executive team dinners and offsites, Industry events and related client, partner, and team social engagements

Partner closely with Sales and Marketing to strategically support industry conferences and events

Collaborate with People & Culture on leadership meetings, internal communications, and culture initiatives

Identify inefficiencies and propose improvements to executive workflows and processes

Be recognized as a reliable, solution-oriented partner who gets things done

Operate as a trusted, strategic partner to executive leaders

Fully own executive operating rhythms, planning cadence, and coordination across teams

Plan and execute high-profile internal and external events, including board meetings, team offsites, and customer-facing events, ensuring a seamless, high-quality experience

Represent executives confidently in cross-functional interactions and external engagements

Drive cross-functional alignment by connecting People, Sales, Marketing, Product, and Engineering teams

Own recurring leadership processes and executive-level initiatives

Lead special projects tied to company-wide priorities

Help define and scale executive support and operations as VEIR grows

Demonstrate readiness to take on broader Executive Operations leadership responsibilities