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Best Buddies International · 2 days ago

Coordinator, International Operations

United States

Full-time

Remote

Entry Level

$45K/yr - $45K/yr

3+ years exp

Best Buddies International is a nonprofit organization dedicated to creating opportunities for individuals with intellectual and developmental disabilities. The Coordinator of International Operations is responsible for providing administrative, operational, and event management support to ensure smooth departmental operations and effective communication within the team.

AssociationCommunitiesNon Profit

No H1B

Hiring Manager

Jennifer Allen, EMBA

Responsibilities

Distribute new country welcome email with logo kits, manuals, and outlook accounts

Spearhead biannual report data collection, analysis, and delivery

Maintain updated website directory, country listing, internal country email contact list and social media outlets for the department

Assist with organization of the department webinar series registration and support facilitator during online trainings

Manage the monthly IP Newsletter – content creation and gathering, edit, and distribution

Work closely with BBI Accounting department on any budget management and billing process for department

Manage the department annual country -Accreditation process

Plan quarterly expenses and travel with Vice President, International Programs and Development

Perform general office duties, such as ordering supplies, handling incoming correspondence, preparing memos, letters, and press kits, filing, and organizing department inventory

Manage and submit the department’s weekly report

Assist with travel arrangements, agenda preparation, and reporting for IPD team members

Oversee event planning and logistics for all department events including the annual Best Buddies Leadership Conference, Staff Leadership Conference, Global Staff Forums, including but not limited to: securing accommodations, managing the participant registration process, coordinating travel visas, booking travel arrangements, preparing presentation materials, organizing on-site logistics and events, and serve as the point of contact for meeting venues, vendors, and event attendees

Create, distribute, and manage all communication for IPD team pre-event and post-event, including event feedback surveys

Serve as the International Programs liaison on all Best Buddies event conference calls administered by state operations and programs department

Manage event budget and tracking spreadsheets

General admin support for the IPD Team

Qualification

Microsoft Office proficiencySpanish languageProject managementDatabase managementEvent planningWritten communicationVerbal communicationTeam playerProblem solvingAttention to detail

Required

Bachelor's degree and at least three years of administrative and operational experience

MUST SPEAK SPANISH AND NOT REQUIRE U.S. VISA SPONSORSHIP

Strong proficiency with Microsoft Office, Outlook, database management systems and general AI tools

Strong project management skills including planning, organizing, data analysis, prioritizing attention to detail, and problem solving

Strong written and verbal communication skills in English and Spanish

Must be an independent, self-starter and team player with sincere interest in the Best Buddies mission as well as maintaining a broad perspective relative to varying cultures and different nationalities

Must be willing to work evenings and weekends as necessary to accomplish job responsibilities

Must be comfortable engaging with people with intellectual and developmental disabilities

Available to participate in annual Best Buddies Leadership Conference, Staff Leadership Conference, regional Global Staff Forums, and some training events for on-site event coordination