Aramark Destinations ยท 3 weeks ago
Administrative Assistant - Glacier Bay Lodge
Gustavus, AK, US, 99826
Full-time
Onsite
New Grad, Entry LevelAramark Destinations operates Glacier Bay Lodge, providing a unique wilderness experience. The Administrative Assistant is responsible for supporting the General Manager with financial tracking, reporting, and clerical tasks to ensure smooth lodge operations.
Hospitality
Responsibilities
Perform daily tracking of all sales reports, ensuring accuracy and timely submission
Conduct monthly spot counts to verify inventory and financial records
Perform cashier audits as needed to ensure compliance with cash-handling procedures
Track fuel usage and inventory, maintaining accurate records for operational reporting
Prepare and maintain the daily operations report, consolidating key metrics for management review
Conduct monthly counts of the emergency change fund, ensuring proper reconciliation
Collect, organize, and send all invoices to accounting for processing
Provide payroll support, including timesheet verification, data entry, and coordination with the accounting team
Assist with expense tracking and reporting to support budget management
Maintain organized filing systems (digital and physical) for financial and operational records
Support the General Manager with clerical tasks, scheduling, and correspondence
Assist with preparation of reports, presentations, and documentation for internal and external stakeholders
Ensure compliance with lodge policies, procedures, and corporate standards
Act as a liaison between the General Manager, accounting, human resources and other departments
Provide timely updates on financial and operational matters
Support cross-departmental initiatives to improve efficiency and accuracy in reporting
Qualification
Required
Previous administrative or accounting support experience preferred
Strong proficiency in MS Office applications (Word, Excel, Outlook)
Excellent organizational skills with strong attention to detail
Ability to handle confidential information with discretion
Effective oral and written communication skills
Ability to multitask and prioritize in a fast-paced environment
Self-motivated and able to work independently with minimal supervision
Strong problem-solving skills and adaptability
Professional demeanor and commitment to accuracy and accountability
Team-oriented mindset with the ability to collaborate across departments
Ability to sit, type, and use a computer for extended periods
Capability to lift and carry up to 20 pounds occasionally
Benefits
Competitive wages
Paid sick leave
On-site housing and meal plan ($16/day all inclusive!)
Local discounts
Company
Aramark Destinations
Aramark Destinations delivers authentic, memorable experiences at national and state parks, specialty hotels, museums, and other destinations across the United States.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Caroline McCulley
Talent Acquisition Partner - Destinations
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