Associate Executive Assistant – Project Management, Onsite Nashville TN jobs in United States
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Vanderbilt University Medical Center · 4 days ago

Associate Executive Assistant – Project Management, Onsite Nashville TN

positionNashville Metro
timeFull-time
remoteOnsite
seniorityEntry Level
date1+ years exp

Vanderbilt University Medical Center is a leading institution located in Nashville, Tennessee, focused on teaching, discovery, and patient care. The Associate Executive Assistant plays a crucial role in project management by coordinating events, facilitating meetings, and maintaining documentation to support various initiatives.

Cosmetic SurgeryEducationHealth CareMedicalUniversities
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H1B Sponsor Likelynote

Responsibilities

Performs key administrative functions which may include serving as representative of the organizational area
Ensures data/records are created and maintained to document financial, planning, correspondence, procedures, processes and other information
Compiles data, analyzes information and summarizes findings in support of an area
Prepares reports and other documentation as requested
The responsibilities listed are a general overview of the position and additional duties may be assigned

Qualification

Project coordinationMicrosoft ExcelMicrosoft WordData analysisCritical thinkingMultitaskingProactive approachOrganizational skillsAdaptability

Required

1 year of relevant work experience
Bachelor's degree

Preferred

Strong multitasking ability – capable of managing multiple priorities simultaneously
Exceptional organizational skills – maintaining structure and efficiency in a dynamic environment
Critical thinking and problem-solving – able to analyze situations and make sound decisions
Proactive approach – anticipating needs and addressing issues before they arise
Thrives in fast-paced environments – adaptable and calm under pressure
Meeting, event, and project coordination – ensuring seamless execution and follow-through
Project-oriented mindset – focused on achieving objectives and delivering results
Proficiency in Microsoft Excel and Word – basic functionality; understanding when to use spreadsheets versus tables

Company

Vanderbilt University Medical Center

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Vanderbilt University Medical Center is a nonprofit institution specializing in patient care, research, and nobility in medical education.
dateFounded in 1925
location
Nashville, Tennessee, USA
people-size10001+ employees
web-link
https://www.vumc.org/main/home

H1B Sponsorship

Vanderbilt University Medical Center has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (92)
2024 (74)
2023 (73)
2022 (113)
2021 (96)
2020 (70)

Funding

Current Stage
Late Stage
Total Funding
$35.3M
Key Investors
National Institute on AgingAdvanced Research Projects Agency for HealthGordon and Betty Moore Foundation
2025-07-02Grant· $25M
2024-11-15Grant· $3.3M
2024-09-13Grant

Leadership Team

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Wright Pinson
Deputy CEO and Chief Health System Officer
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Cecelia Moore
Chief Financial Officer & Treasurer
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Recent News

News-Medical.Net
Landmark RSI trial reshapes sedative selection for emergency airway management
2025-12-12
MedCity News
Vanderbilt CEO: Health Systems Can Fix Prior Auth Without Waiting for Payers
2025-12-12
PR Newswire
CONSUMING TREE NUTS AS SNACKS REDUCES FOOD CRAVINGS AND IMPROVES DIET QUALITY IN MILLENNIALS AT RISK FOR METABOLIC SYNDROME
2025-12-09
Company data provided by crunchbase