Marshall, Gerstein & Borun LLP · 2 months ago
Legal Administrative Assistant - Litigation
Chicago, Illinois, United States
Full-time
Hybrid
Mid, Senior Level
$80K/yr - $96K/yr
5+ years expMarshall, Gerstein & Borun LLP is a law firm specializing in intellectual property services. They are seeking a Legal Administrative Assistant to provide administrative support to attorneys and paralegals in the litigation practice area, including managing data in litigation repositories and maintaining attorney schedules.
Consulting
Responsibilities
Deliver proactive, high-quality support to attorneys and clients, maintaining confidentiality and prioritizing tasks effectively
Act as a gatekeeper, managing competing priorities and ensuring timely completion of assignments
Suggest process improvements to enhance workflow and efficiency
Build strong relationships with legal counsel, courts, agencies, and professional organizations
Keep attorneys informed of commitments and responsibilities, following up as needed
Compose, edit, and proofread documents and presentations with exceptional attention to detail
Coordinate meetings and logistics independently, including travel arrangements and calendar management
Coach attorneys to delegate non-billable tasks, enabling focus on legal work
Maintain and organize attorney inboxes and document storage systems according to preferences
Manage attorney dockets, anticipate deadlines, and prepare necessary documents
Support case teams with briefing processes, formatting, and electronic filing in courts
Track project timelines, coordinate calendars, and organize meetings and travel
Format and edit complex documents efficiently using Microsoft Word
Perform administrative tasks with minimal supervision, demonstrating knowledge of litigation procedures and best practices
Assist case team with the various aspects of the briefing process including proper formatting, generating Table of Contents and Table of Authorities when necessary. File documents electronically in various courts. Maintain several electronic Blackbooks (Casewebs) with pleadings and discovery
Track project timelines and manage deadlines
Contribute to team activities, knowledge sharing, and mentorship programs
Maintain expertise in firm applications and adhere to best practices
Qualification
Required
Minimum 5 years' experience supporting litigation attorneys/paralegals in a law firm
Proficiency in all Microsoft office applications
Exceptional attention to detail with sensitive and complex data
Strict confidentiality and strong interpersonal communication across all organizational levels
Advanced verbal and written business communication; expert proofreading
Positive, professional attitude; collaborative problem-solving
Receptive to feedback and adaptable to changing firm/client needs
Demonstrated initiative, accountability, and alignment with firm goals
Effective independent work in a fast-paced environment
Advanced organizational, project and time management skills
Preferred
Degree or Certification in Business Administration or commensurate experience
Working knowledge of document management systems
Benefits
Competitive salary, overall compensation and 401(k)
Hybrid Remote Work Policy (3 Days In Office, 2 Days Remote)
In-house and external learning and development opportunities
Career Coaching Services
Generous health insurance, mental health and well-being benefits
Company
Marshall, Gerstein & Borun LLP
Marshall, Gerstein & Borun is a legal services company specializing in IP litigation and transaction services.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Barbara Javorcic CPA-MBA-CLM
Chief Financial Officer
Michael Motyka
Chief Operating Officer
Recent News
2025-10-07
Company data provided by crunchbase