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Itaú USA · 1 month ago

Office Supervisor

New York, New York, United States

Full-time

Onsite

Mid Level

$36/hr - $36/hr

Itaú USA is seeking an Office Supervisor to manage building operations and maintenance. The role involves overseeing building systems, coordinating maintenance, and managing employee access and security systems.

Financial Services

Responsibilities

Serve as the main point of contact with building management regarding cleaning, elevators, security, parking, HVAC, building updates, and compliance with regulations

Oversee building systems and general maintenance

Coordinate routine and emergency maintenance with building management

Assist in office layout planning, space optimization, relocations, desk allocations, and office expansions

Manage employee access cards and security systems, ensuring compliance with safety and security protocols

Support planning and execution of office renovations and remodeling projects

Assist with lease documentation, renewals, and parking allocations, communicating policies to employees

Participate in workplace-related projects such as upgrades and operational improvements, tracking timelines and coordinating stakeholders

Maintain office furniture and equipment inventory, arranging repairs as needed

Arrange minor repairs and handyman services, monitoring completion and quality

Maintain office décor, artwork, and overall professional appearance

Control and organize office supplies, ensuring availability and proper inventory levels

Monitor and control the facilities budget, tracking expenses and approvals

Receive vendors at the office for repairs, maintenance, or installations

Manage invoices from vendors and contractors, ensuring timely processing and accuracy

Negotiate contracts, pricing, and services with vendors and contractors to optimize cost and service quality

Maintain the premises up to standard and communicate with relevant internal areas

Support bank events organized by HR and Marketing, including vendor coordination, setup logistics, and holiday-related arrangements

Serve as a backup team member within the department to ensure continuity of operations

Availability to work full-time and adapt to business needs

Strong team player with the ability to lead and collaborate effectively

Excellent communication and organizational skills

English fluency is mandatory; Portuguese is a plus

Qualification

Building management coordinationOffice layout planningVendor negotiationFacilities budget managementEmployee access managementEnglish fluencyPortuguese languageCommunicationOrganizational skillsTeam player

Required