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California State University, Long Beach · 2 days ago

Administrative Support Coordinator II

San Diego, CA

Full-time

Onsite

Mid Level

$4,367/mo - $6,362/mo

California State University, Long Beach is seeking an Administrative Support Coordinator II for the Office of the Vice President for Student Affairs and Campus Diversity. The role involves providing administrative support, managing calendars, coordinating travel, and ensuring effective communication within various departments.

EducationHigher EducationUniversities

No H1B

Responsibilities

Proficiency with standard office software (e.g., Google Workspace, Excel, Word, PowerPoint)

Experience providing administrative support, including managing calendars, coordinating travel, and handling front desk or reception duties

Experience supporting or working in an executive or high-level office environment

Experience training or providing guidance to student assistants or other staff

Experience with budgeting, payables, or financial tracking is preferred

Experience using database or reporting systems (e.g., Oracle, PeopleSoft) is preferred

Bilingual in Spanish and English is preferred

Qualification

Proficiency with office softwareAdministrative support experienceExperience in executive officeBudgetingFinancial trackingDatabaseReporting systemsTrainingGuidance experienceBilingual in SpanishEnglish

Required

Fully functional knowledge of and skill in standard office procedures and practices

Ability to understand and operate in a variety of organizational structures

Thorough knowledge of English grammar, spelling, and punctuation

Ability to clearly communicate orally and in writing

Ability to use and quickly learn new office support technology systems and software packages

Proficiency with standard office software (e.g., Google Workspace, Excel, Word, PowerPoint)

Experience providing administrative support, including managing calendars, coordinating travel, and handling front desk or reception duties

Experience supporting or working in an executive or high-level office environment

Experience training or providing guidance to student assistants or other staff

Valid California Driver's License or the ability to obtain one within 10 days of hire

Preferred

Experience with budgeting, payables, or financial tracking

Experience using database or reporting systems (e.g., Oracle, PeopleSoft)

Bilingual in Spanish and English

Benefits

Generous Time Off: 15 paid holidays, vacation, and sick leave.

Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.

Health Coverage: Medical, dental, and vision options at low or no cost.

Education Support: CSU tuition fee waiver for employees and eligible dependents.

Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.

Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.