Catholic Charities SF · 3 months ago
Assistant Facilities Manager
San Rafael, California, United States
Full-time
Onsite
Mid, Senior Level
$125K/yr - $125K/yr
3+ years expCatholic Charities SF is a leading non-profit organization providing social services in the Archdiocese of San Francisco. They are seeking an Assistant Facilities Manager to oversee maintenance, construction projects, and operations of their facilities, ensuring compliance with safety regulations and effective facility management strategies.
CharityNon ProfitSocialSocial Assistance
Responsibilities
Develop and implement a comprehensive maintenance program for all facilities, including regular inspections, preventive maintenance, and repairs. Ensure that all building systems (electrical, HVAC, plumbing, structural components etc.) function properly and comply with safety and regulatory standards
Supervise a team of maintenance technicians, custodial staff, and other facility personnel. Provide guidance, training, and support to ensure efficient and high-quality work. Delegate tasks, establish performance goals, and conduct regular performance evaluations
Manage relationships with external service providers, contractors, and suppliers. Obtain competitive bids, negotiate contracts, and oversee their performance to ensure timely completion of work and adherence to quality standards. Monitor service level agreements and address any performance issues promptly
Develop and manage the Facilities Department budget. Monitor expenses, identify cost-saving opportunities, and implement strategies to optimize resource allocation. Maintain accurate records of all expenditures and ensure compliance with financial guidelines
Ensure compliance with local, state, and federal regulations related to building codes, safety standards, and environmental regulations. Develop and enforce safety procedures and protocols. Conduct regular inspections and coordinate necessary corrective actions to maintain a safe working environment
Collaborate with various departments to optimize the use of available space. Lead/coordinate office relocations, renovations, and expansions. Develop space plans, oversee furniture and equipment installations, furniture ordering, and ensure ergonomic standards are met
Develop and implement emergency response plans, including evacuation procedures, fire safety protocols, and disaster recovery plans. Conduct/coordinate regular drills and provide training to employees to ensure their safety and readiness in emergency situations
Identify opportunities to improve energy efficiency, reduce waste, and implement sustainable practices within the facilities. Evaluate and recommend eco-friendly technologies and solutions that align with the organization's environmental goals
To participate in building and land lease negotiations and ongoing management oversight for the Agency
Identify any capital improvements and purchases that need to be conducted. Contribute to producing and managing annual and five-year Capital Budgets
Conduct inspections with various government and regulatory agencies
Qualification
Required
Bachelor's degree in facilities management, business administration, or a related field (or equivalent 3-5 years of work experience)
Proven experience as a Facilities Manager, Construction Manager, or in a similar role
Strong knowledge of building systems and maintenance procedures
Excellent leadership and people management skills
Ability to multitask, prioritize, and meet deadlines in a fast-paced environment
Solid understanding of budgeting, financial management, and cost control
Familiarity with relevant safety and environmental regulations
Strong communication and interpersonal skills
Proficiency in computer software applications related to budgeting & word processing, facility and staff management
Coaching and developing existing employees
Knowledge of effective staff Performance Management
Ability to set priorities and motivate team members
Must have a willingness to handle urgent matters during off hours as needed
Fingerprinting Clearance: Required
COVID Vaccine & Booster: Required
Driving is required for this position
The worker is required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned
Company
Catholic Charities SF
With 35 programs in the Bay Area, we are at the forefront of creating solutions and serving our vulnerable neighbors.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Dennis P. Garcia
Chief Technology & Innovation Officer
Raymond O'Connor
Catholic Charities CYO Transportation
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