Encore Fire Protection · 2 weeks ago
Contract/AIA Billing Specialist
Pawtucket, RI
Full-time, Contract
Onsite
Entry, Mid Level
2+ years expEncore Fire Protection is the east coast's largest full-service fire protection company, and they are seeking a Contract Billing Specialist to join their finance team. This role involves managing the full billing cycle for a portfolio of construction projects, ensuring accurate invoicing and serving as a key point of contact between project teams and clients.
Construction
Responsibilities
Prepare and submit monthly AIA billing forms (G702/G703) with accuracy and compliance
Generate customer invoices through intercompany billing software
Oversee billing for a portfolio of 80+ construction projects
Partner with project managers and clients to resolve billing discrepancies and streamline processes
Set up and maintain construction project records in SAGE, including contract changes and supporting documentation
Review contracts to extract critical billing details, terms, and line items
Manage lien waiver preparation and tracking (conditional, unconditional, and final)
Monitor collections on outstanding invoices and follow up on retention and change order approvals
Track and verify Certificates of Insurance (COIs) for all relevant projects
Audit project completions to ensure accuracy in billing and collection of retainage
Qualification
Required
Minimum 2–3 years of proven experience in AIA billing or construction project billing
Solid understanding of accounting principles and contract billing best practices
Strong attention to detail and organizational skills
Proficiency in Microsoft Excel and billing/accounting systems
Prior experience with SAGE or similar ERP platforms
Excellent communication skills and ability to work cross-functionally
Benefits
Comprehensive medical, dental, and vision coverage through Blue Cross to keep you and your family healthy.
Participation in our Fidelity 401(k) plan with a company match, helping you save for your future.
Company-paid life insurance policy of $50,000 to give you peace of mind.
Company
Encore Fire Protection
Any fire protection system is only as good as your last inspection.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2025-02-06Acquired
Leadership Team
Jeremy O'Connor
CEO
Steve Walsh
Chief Financial Officer
Recent News
Morningstar.com
2025-05-05
Private Equity Wire
2025-03-15
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