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Waco Tribune-Herald · 6 days ago

Expert QuickBooks Bookkeeper/Accounting

Kansas City, MO

Full-time

Onsite

Entry, Mid Level

$45K/yr - $50K/yr

2+ years exp

Waco Tribune-Herald is a dynamic, fast-paced, family-owned company seeking business office support. The role focuses on bookkeeping and accounting using QuickBooks, managing invoices, and providing administrative support while maintaining strong organizational skills and confidentiality.

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Responsibilities

Serve as the in-house QuickBooks expert, overseeing all bookkeeping functions across multiple companies

Create, send, and track monthly invoices and account updates for tenants

Manage and reconcile utility billing: cross-reference electric, gas, water, and trash bills with internal meter readings to calculate and process tenant billings using a set formula

Maintain accurate records of client accounts, outstanding balances, and payment histories

Receive, sort, track, and deposit incoming payments

Process tenant payment authorization forms, debit/credit card transactions, and issue receipts

Thrives in a self-directed work environment and is comfortable managing their own workflow without frequent oversight

Works effectively on-site; this is an office-based position and is not eligible for remote work

Has strong initiative and can proactively identify priorities, especially during time-sensitive tasks such as building deadlines, sales tax filings, and year-end tax preparation

Is highly organized and dependable, with the ability to manage multiple deadlines and independently determine what requires immediate attention

Generate and present routine, detailed financial reports for management

Enter accounts payable data and prepare bills for payment

Uphold strict confidentiality and data security standards in handling tenant and financial information

Greet visitors and serve as the first point of contact for customers and guests

Open, sort, and distribute daily mail

Schedule appointments, maintain calendars, and coordinate meetings

Draft and manage professional communications, including memos, emails, and reports

Organize and maintain filing systems (digital and physical)

Support office and maintenance teams with projects and events

Track and order office supplies as needed