LufCo · 2 days ago
Accounting & Purchasing Specialist
Aberdeen, MD
Full-time
Onsite
Mid Level
$55K/yr - $100K/yr
3+ years expLufCo is a company focused on defense technology integration programs, and they are seeking an Accounting & Purchasing Specialist. This role involves managing project accounting, accounts payable/receivable, and procurement while ensuring compliance with government regulations and internal policies.
AnalyticsAppsIT ManagementSoftwareSoftware Engineering
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Government Contract Accounting
Project Job Costing: Perform precise project accounting, ensuring costs are allocated correctly to specific Contract Line Item Numbers (CLINs/SLINS/ACRNs/WOs) and projects
Accounts Payable & Receivable: Process vendor invoices with a focus on 3-way matching and proper coding to allowable/unallowable cost pools. Prepare complex government billings (e.g., WAWF - Wide Area Workflow) for Cost-Plus, T&M, and Firm Fixed Price contracts
Labor Distribution: Audit and process employee timesheets to ensure accurate labor charging against government contracts (a primary DCAA audit focus)
Fixed Assets & Depreciation: Maintain the fixed asset sub-ledger, calculating monthly depreciation schedules and tracking the lifecycle of capital equipment from acquisition to disposal in accordance with GAAP
Work In Progress (WIP) Accounting: Monitor WIP accounts for ongoing integration projects. Ensure material and labor costs are properly accumulated and transferred to Cost of Goods Sold (COGS) or billed upon milestone completion
Property Management System Administration: Administer the property management system to include tracking Government Furnished Equipment (GFE) and Contractor Acquired Property (CAP), overseeing inventory management, and conducting periodic audits to ensure system accuracy
Month-End Close: Assist in month-end closing procedures, including bank reconciliations, accruals, and variance analysis
Audit Support: Assist in preparing Incurred Cost Submissions (ICS) and gather documentation for provisional billing rate audits and floor checks
Defense Procurement & Purchasing
Strategic Sourcing: Source electronic components, IT hardware, and specialized technology integration services
Purchase Orders: Issue and manage Purchase Orders (POs), ensuring all required Government Flow-Down Clauses (e.g., Buy American Act, TAA Compliance) are included
Price/Cost Analysis: Perform and document price reasonableness analysis for purchases over the micro-purchase threshold to satisfy CPSR (Contractor Purchasing System Review) requirements
Vendor Management: Vet new vendors for exclusions (SAM.gov checks), counterfeit parts risk, and supply chain security
Inventory Control: Track government-furnished property (GFP) and contractor-acquired property according to FAR Part 45
Compliance & Administration
Regulatory Adherence: Maintain up-to-date knowledge of FAR, DFARS, and ITAR (International Traffic in Arms Regulations) as they pertain to procurement and accounting
Record Retention: Maintain rigorous documentation trails for all transactions to support potential audits up to 3–7 years post-contract
Success Metrics & Key Performance Indicators (KPIs)
Performance will be measured against the following specific goals:
Competitive Sourcing: Achieves a target of [e.g., 60-75%] of addressable spend placed through competitive solicitation (obtaining 3+ valid bids), satisfying CPSR requirements
Cost Savings & Avoidance: Demonstrably tracks and documents cost savings achieved through negotiation, volume aggregation, or strategic alternative sourcing, aiming for a [e.g., 5-10%] reduction against initial quoted prices or historical benchmarks
Audit Readiness: Files are maintained in a state where a DCAA/DCMA audit could be supported with 24 hours' notice, with zero major findings in internal spot-checks
Billing Accuracy: Rejection rate of invoices submitted via WAWF is less than 5%, ensuring healthy cash flow and minimizing administrative rework
Supply Chain Velocity: Critical technology components are procured on time to meet integration schedules without compromising compliance or quality standards
Qualification
Required
Bachelor's degree in Accounting, Finance, Supply Chain Management, or Business Administration
3–5 years of experience in a similar role, specifically within the Government Contracting (GovCon) or Aerospace/Defense industry
FAR/DFARS Knowledge including, but not limited to, understanding of allowable vs. unallowable costs (FAR Part 31) and government purchasing rules
Advanced skills in Sheets/Excel (VLOOKUPs, Pivot Tables) for analyzing project costs and pricing data
Proficiency with GovCon-specific ERP systems (e.g., Procas, Deltek Costpoint, Unanet)
Ability to communicate financial constraints to technical engineers and program managers effectively
Ability to travel as required
Preferred
Experience with automation, work flow development and API integration is highly desirable
Benefits
Paid Time Off
401K Contribution and Employer Match Contributions
Medical, Dental, and Vision Coverage
Company
LufCo
LufCo provides software engineering and analytic resources for commercial sectors.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Heather Lufburrow
President & CEO
Company data provided by crunchbase