Apply on Employer Site

Doyon Utilities · 2 days ago

Administrative Assistant II

Fairbanks, AK

Full-time

Onsite

Mid Level

$28/hr - $29/hr

3+ years exp

Doyon Utilities is the primary utility provider for the U.S. Military in Alaska, offering stability and opportunity. The Administrative Assistant II will perform a variety of administrative functions and provide exceptional customer service and support to the corporate headquarters.

Electrical DistributionEnergyWater

Responsibilities

Assist with scheduling and organizing meetings, conferences, and events, including set-up, catering orders, document preparation, and recording minutes

Answer and screen incoming and outgoing calls and correspondence, responding independently when possible and taking or forwarding incoming messages

Schedule services such as paper shredding, facility work orders, and other services as directed

Acts as travel coordinator and oversees the Company travel program, including communicating and adhering to the Company's travel policy, processing travel requests, travel settlements, archiving travel documents, and preparing weekly travel reports

Prepare communications such as memos, emails, invoices, meeting minutes, reports, and other correspondence as needed

Assist with purchasing, including monitoring and maintaining office supply inventory, entering requisitions into the system, collecting purchasing related documents, and coding receipts

Provides records management assistance, including maintaining active, retired, and archived filing systems in both electronic and paper forms

Logs incoming and outgoing correspondence in the Company's correspondence log

Submits monthly operations and utility reports to the Government

Interprets and implement required Controlled Unclassified Information (CUI) handling

Responsible for ensuring common areas are maintained in a professional manner

Answers a multi-line phone system, direct calls, taking and forwarding incoming messages, and placing outgoing calls

Greet visitors in accordance with the Company's facility security policy

Learn, adopt, and apply safety programs

Manages accurate and current calendar for management

May coordinate meetings, conference calls, and travel arrangements/accommodations

Composes internal and/or external correspondence

Maintains and updates office records as needed

Utilizes Microsoft Office Suite to prepare and edit presentations, correspondence, reports, charts, graphs, etc

Compiles information for reports and presentations

Answers a variety of phone calls and emails

Responds to routine inquiries for information

Performs other duties or projects as assigned

Qualification

Microsoft Office SuiteAdministrative tasksCustomer serviceSharePointOrganizational skillsCommunication skillsTeam collaborationTime managementProblem-solvingInterpersonal skillsConfidentiality

Required

High School Diploma or equivalent

3 years of progressive advancement in a professional office or other environment where applicant has demonstrated the ability to work independently to complete administrative tasks with limited oversight

Ability to understand and follow written and verbal communication and instructions

Ability to work independently and collaborate within a team

Ability to create and document SOPs that include daily activities and best practices

Ability to maintain strict confidentiality in all matters

Ability to work within multiple deadlines

Ability to work with diverse groups of people

Ability to effectively communicate in writing, in person, over the phone, and video

Demonstrated organizational skills and attention to detail

Demonstrated proficiency with Microsoft Office Suite

Demonstrated strong interpersonal and relationship building skills

Excellent time management skills

Excellent critical thinking and problem-solving skills

Excellent customer service skills

Preferred

Associate's Degree Administrative Office Technology or related discipline, or a combination of education and relevant experience may be substituted at a 2:1 ratio (e.g. two years of education equals one year of experience)

Intermediate experience with SharePoint