YMCA of Honolulu ยท 2 days ago
Program Administrative Assistant
Waialua, HI
Full-time
Onsite
New Grad, Entry Level
$400/wk - $400/wkYMCA of Honolulu is committed to strengthening the community by providing positive life-changing experiences. The Program Administrative Assistant will support various departments by providing clerical and administrative assistance, managing reservations, and ensuring an excellent experience for guests and campers at Camp H.R. Erdman.
Health Wellness & Fitness
Responsibilities
Welcome Center & Front Office Support
Greet and assist walk-in visitors, guests, and tour groups with program and facility information
Respond to inquiries via phone, email, and voicemail in a timely and professional manner
Manage mail distribution and maintain a clean, organized front office space
Program Director Support
Log booking inquiries and relay details to appropriate Program Directors; follow established booking procedures
Assist with online registrations, payments, and collection of required forms and waivers
Support administrative tasks such as data entry, key distribution, and lost & found
Perform other program-related tasks as assigned
Office Manager & Administrative Support
Assist with monthly inventory, daily cash reports, petty cash reconciliation, and bank runs
Support annual campaign tasks, community events, and staff recognition efforts
Help manage office supplies and equipment
Support accounts receivable processes including collections and invoice coding
Provide marketing support: gather content, manage social media, and create branded materials (flyers, banners, etc.) under supervision
Assist with organizing merchandise and event-related materials
Camp Store Operations
Operate the POS system for merchandise sales
Support inventory tracking and daily financial reporting related to store operations
Qualification
Required
Ability to relate effectively to diverse groups of people from all social and economic segments of the community
Previous experience in customer service (answering phones, greeting customers, handling customer concerns)
Basic accounting skills
Computer experience (MS Word, Excel, Publisher, PowerPoint - Google Docs, Sheets, Forms, Slides)
At least 18 years of age
Current TB Test
Company
YMCA of Honolulu
Youth and Family Wellness
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase