Pearl · 13 hours ago
Executive Assistant
Lehi, UT
Full-time
Onsite
Mid LevelPearl is shaping the future of dentistry with innovative AI solutions. They are seeking a highly organized Executive Assistant to support senior leaders in managing their schedules, coordinating sales management tasks, and overseeing office operations.
Artificial Intelligence (AI)DentalHealth CareHealth DiagnosticsMedicalMedical DeviceSoftware
Responsibilities
Efficiently coordinate and adjust calendars for two senior leaders across various global time zones
Schedule and optimize internal and external meetings, ensuring proper formats and time allocations
Communicate professionally with external partners, customers, and C-suite executives and their teams, often on behalf of the senior management
Populate sales content for relevant company presentations
Help reply to select emails from clients
Manage LinkedIn messages as required
Assist in the preparation and distribution of sales contracts, proposals, and agreements
Coordinate with the sales team to ensure timely responses to client inquiries
Research, organize, and book comprehensive travel arrangements, including flights, accommodations, ground transportation, and dining reservations
Modify or cancel bookings as needed to accommodate schedule changes
Maintain and manage traveler profiles to ensure seamless booking processes
Coordinate onsite gatherings, in-person meetings, and corporate celebrations
Plan and manage holiday parties and team dinners
Oversee general office operations, ensuring a well-organized and efficient workplace
Manage office supplies, ordering and restocking as necessary
Coordinate with facility management for office maintenance and improvements
Research and coordinate business-related gifts upon request
Provide ad hoc administrative support as needed to enhance operational efficiency
Qualification
Required
Experience assisting multiple leaders
Strong critical thinking and multi-tasking skills
Exceptional communication and interpersonal abilities
Ability to thrive in a fast-paced, dynamic environment
Proven ability to successfully manage and adapt to two different leadership styles, work ethics, and structures
Benefits
Competitive compensation and benefits package.
Flexible, unaccrued PTO.
Company
Pearl
Pearl is the global leader in dental AI, powering diagnosis, care, and practice performance for doctors and clinics in 120+ countries.
Founded in 2019
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$69MKey Investors
Left Lane CapitalDental Innovation AllianceCraft Ventures
2024-07-24Series B· $58M
2024-05-07Series Unknown
2019-05-08Series A· $11M
Leadership Team
Ophir Tanz
Founder & CEO
McKenzie Fagan
VP of Enterprise Sales
Recent News
2025-12-18
Company data provided by crunchbase