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Johns Hopkins Medicine · 8 hours ago

ADMINISTRATIVE COORD II

DC-Baltimore Area

Full-time

Onsite

Mid, Senior Level

5+ years exp

Johns Hopkins Medicine is a leading healthcare provider, and they are seeking an Administrative Coordinator II to support the Solid Tumor Division of the Department of Oncology. This role involves managing various department projects, coordinating schedules, and ensuring efficient office operations to enhance patient care experiences.

Health CareHealth DiagnosticsHospitalMedicalTraining

Responsibilities

Responsible for managing and coordinating a variety of department projects, activities, reports, schedules, collection and management of data for projects and work in progress

Develops office procedures to ensure efficient and timely operations

Provide administrative support and perform general office management duties necessary in the efficient operation of an office or program

Collects and organizes specified data from various sources, which may include departmental heads and subject matter experts, budgetary documentation, and other appropriate resources

Responsible for working within the scheduling, registration, authorization/certification Epic environments, and developing standard work for identifying patient needs and tracking progress

Reviews daily schedules of patients to be seen to identify patients who authorization has not been completed, require further documentation, or may be in need of financial assistance or counseling

Identifies potential strategies and offers suggestions to resolve issues related to patient scheduling, registration, insurance verification, and financial clearance for treatment

Performs clerical duties including typing, filing, and completion of simple forms

Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment

Manage calendar and set up meetings

Conduct locker audit/survey to ensure lockers are empty and unassigned

Act as point of contact and call in work orders for facilities

Qualification

Microsoft Office SuiteSAPMedical billingCodingProblem-solvingInterpersonal skills

Required

High School Diploma or Equivalent

Five years of related work experience

Proficient with Microsoft Office Suite and SAP

Strong interpersonal skills are required to interact with Hospital administration, staff, patients and families, as well as to handle confidential and sensitive information

Demonstrated ability to identify, analyze and solve problems

Ability to plan, organize, complete and manage programs in the most efficient manner