Nippon Shokken U.S.A Inc. ยท 1 day ago
Office Administrative Assistant- Part Time
Hayward, CA
Part-time
Onsite
New Grad, Entry Level
$25K/yr - $28K/yrNippon Shokken U.S.A. is the leading sauce and seasoning manufacturer in Japan, and trying to expand the business more in the US. The Office Administrative Assistant will handle various administrative tasks, manage customer lists, process orders, and ensure timely communication with customers and the accounting department.
Food Production
No H1B
Responsibilities
Process receipts for everyone in the office
Understanding correct information and process for reimbursement
Put receipt information in purchase item list and submit to headquarters within due date
Manage, fill out, and submit time attendance sheet
Manage and make customer list, NET pricing form, Terms and Conditions, and contracts
Troubleshoot for any shipping problems
Process orders from customers and also the ones forwarded from sales reps
Update customer list when needed
Update AR list daily
Contacting customer's accounting department through calls or email to have payments made within due date
Make sample kits
Help send DMs
Help ship out any packages
Update target sales sheet for each customer
Make appointments with customers
Check stock of office supplies and order upon manager's approval
Manage and check sample stocks twice every month (mid-month and end of the month). Order them upon manager's approval
Take phone calls
Receiving packages
Manage morning announcements and company notices
Report to manager about daily progress, problems and proposals
Other tasks asked by the manager
Qualification
Required
Legally authorized to work in the U.S. without current or future sponsorship for employment visa
Associate or higher degree required
Valid driver license
Report to office every morning in own or public transportation
Read, write and speak business level English
Basic calculation skills (i.e. Cost, profit, profit margin, and expense)
Ability to lift min. 40 pounds
Able to type 30 words within 1 minute without any mistakes
Ability to stay seated 4+ hours
Ability to use MS Office Suite (PowerPoint, Excel, Word, Outlook), Windows operation system, and Google
Comply with company rules
Follow company policies
Punctual
Focus on the task given by the company
Is honest, tenacious and can work continuously
Collaborate and cooperate with own department and other departments
Able to prioritize tasks and manage time well
Keep company and customer information (price, product, inventory, sales data etc.) confidential
Take manager's and supervisor's advice and suggestion honestly to improve one's speech, conduct and behavior
Able to manage tasks with precision and speed
Adaptive to various cultures
Preferred
Bilingual in Japanese
Benefits
Paid sick leave
Company Party
Company
Nippon Shokken U.S.A Inc.
Since our founding in 1971, Nihon Shokken Group has accomplished continuous growth and has become internationally distinguished.
Founded in 2013West Sacramento, California, US
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Tiger Tanaka
CEO
Company data provided by crunchbase