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TMMG, LLC · 16 hours ago

Program Analyst

Chesapeake,VA,US

Full-time

Onsite

Mid Level

TMMG, LLC is seeking a highly organized and analytically strong Project Analyst to support the Shipbuilding & Commercial Services Division. The Project Analyst will be responsible for coordinating operations, financial tracking, and administrative tasks across multiple shipyard programs, ensuring operational discipline and program transparency.

Asset ManagementIndustrial EngineeringProject Management

Work & Life Balance

No H1B

U.S. Citizen Only

Responsibilities

Perform quality assurance on technical documentation and formal correspondence

Ensure accurate timekeeping, expense reporting, and proper project charge allocations

Assist Project Managers with financial tracking, including establishing spending plans, monitoring expenditures, and reporting performance

Coordinate subcontractor/consultant documentation with the Contracts Department (agreements, security paperwork, travel expense compliance)

Format resumes for proposals and collect NDAs as required

Review subcontractor and client invoices prior to Project Manager approval

Compile and organize deliverables from multiple sources (Excel, Word, CAD) into a single, finalized PDF document

Manage the daily administrative and operational execution for multiple active shipyard programs

Manage weekly engineering reports using an Action–Result–Impact format, preparing end-of-month program summaries, and tracking program documentation, deliverables, and milestones

Maintain real-time program dashboards that reflect staffing levels, billing status, travel and housing details, and identified risks or action items

Track billets won and lost, identify new opportunities, and maintain visibility into FTE placement and utilization by program

Prepare and validate monthly customer invoices, reconcile internal labor charges, and ensure alignment with contract and purchase order requirements

Validate billing backup documentation and interface with accounting to resolve labor corrections, rate adjustments, and PO alignment issues

Track billing delays, under-billed work, and accounts receivable risks, providing early visibility to leadership

Manage end-to-end travel logistics for deployed engineers, including flights, rental cars, and per diem

Oversee housing coordination, including apartment sourcing, lease management, terminations, and relocation logistics

Monitor travel-related cost exposure and identify potential cost drift

Enforce Unanet timekeeping compliance and weekly labor submissions, while collecting, reviewing, and routing expense reports, mileage, and per diem claims

Resolve discrepancies directly with engineers to ensure timely corrections and accurate reporting

Assist with follow-ups to shipyards and program partners and maintain capture and opportunity trackers across current and future pursuits

Support proposal and capture efforts by preparing unofficial proposals, staffing matrices, rate tables, and capability summaries as needed

Provide first-level escalation point for IT access issues and laptop provisioning, coordinating with internal resources to resolve problems quickly

Coordinate with HR on onboarding, demobilization, leave tracking, and employment status changes, while maintaining records for certifications, clearances, and training compliance

Qualification

Program operationsFinancial trackingMS Office proficiencyAdobe AcrobatUnanet familiarityShipyard experienceSubcontractor invoicingMulti-taskingProactive managementOrganizational skillsAttention to detailCommunication skills