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Pima Medical Institute · 14 hours ago

Office Assistant - Dental Hygiene Program

Houston, TX

Full-time

Onsite

Mid Level

$19.26/hr - $23.12/hr

3+ years exp

Pima Medical Institute is seeking a detail-oriented and highly organized Office Assistant to support the administrative functions of the Dental Hygiene Program. This critical role works directly with the Program Director and Clinical Director to manage the office, support program activities, and ensure smooth operations for students, faculty, and clinic patients.

Higher Education

Growth Opportunities

Responsibilities

Receive telephone calls and emails, answer questions, and respond accordingly to potential, current, and graduate students

Assist with typing, filing, copying, scanning, and data entry of program materials

Order and maintain office supply inventory

Assist the Program Director with creating and maintaining student files, graduate files, and faculty files

Prepare and disseminate all student-related information to appropriate staff and faculty

Create and maintain a tracking mechanism for admissions data (scores, transcripts, course transfers, interviews, etc.) for all potential student candidates

Assist the Program Director with editing, revision, and preparation of reports for state agencies and accrediting bodies

Assist Program Director and Clinical Director with recording, tracking, and managing all program and clinical purchasing

Assist the Program Director with planning and recording minutes for school events such as graduation, new student orientation, advisory board meetings, clinical/faculty meetings, and awards/pinning events

Function as clinic receptionist and perform related duties, including composing and emailing/mailing correspondence to past, current, and future clinic patients

Assist Program Director and Clinical Director with the Quality Assurance Program

Assist with obtaining and tracking responses for graduate and employer surveys (travel may be required)