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Partners Personnel · 2 weeks ago

Billing Specialist - Contracts

Santa Maria, CA

Full-time

Onsite

Mid Level

$20/hr - $30/hr

3+ years exp

Partners Personnel is seeking a detail-oriented and experienced Contracts Billing Specialist to manage billing processes related to contracts within their organization. The role involves reviewing contracts, issuing invoices, tracking payments, and maintaining organized records.

ConsultingEmploymentRecruitingStaffing Agency

Responsibilities

Review and process new contracts, amendments, and change orders

Enter and track all contract details and required signatures

Maintain organized, up-to-date contract files

Monitor contract milestones for billing, renewals, and closeouts

Prepare and issue client invoices according to contract terms and schedules

Coordinate with project managers for job cost data and documentation

Review and verify billing accuracy before submission

Track payments and follow up on outstanding balances

Record financial transactions in QuickBooks

Process payables, issue checks, and handle deposits

Reconcile statements and support month-end close

Maintain clean, organized, audit-ready records

Conduct collection calls and track communications

Resolve payment discrepancies professionally and promptly

Provide aging reports and collection updates to management

Maintain digital filing systems for billing, contracts, and correspondence

Support internal audits and process improvements

Assist with administrative projects for the accounting and management team

Qualification

QuickBooksAccountingExcelContract administrationAnalytical skillsPersonal accountabilityCommunicationOrganizational skillsProblem-solving skillsAttention to detail