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Fairmont Hotels & Resorts · 12 hours ago

Director Purchasing

Dallas, TX

Full-time

Onsite

Lead/Staff, Director/Executive

3+ years exp

Fairmont Hotels & Resorts is a prestigious hotel chain, and they are seeking a Director of Purchasing to oversee procurement activities. The role involves managing the purchasing team, ensuring compliance with company procedures, and collaborating with various departments to meet supply demands.

HospitalityResorts

Responsibilities

Oversee and participate in the procurement of materials, equipment, supplies and services necessary to support the Hotel

Lead and develop purchasing team, providing training and performance management

Supervise all procurement activities and approve purchase orders to ensure compliance with company Standard Operating Procedures

Manage the receipt of all incoming products; including verifying products have the proper quality, proper weight, agreed upon quantity and appropriate temperature, as applicable

Timely ensure the receipt and closure all POs through either direct action or administrative oversight

Manage vendor set ups in both the back office system (Oracle GFS) and the Purchasing System (Birchstreet), to include proper vendor activation in both systems and interface

Collaborate with departments to anticipate demand and coordinate purchasing activities, including short lead Banquet requirements to ensure sufficient stock, and coordinate orders with each department

Attend BEO meetings for large groups or those with special requirements

Act as liaison with Entegra representative (or current Group Procurement Manager) to ensure approved vendors perform per contract, property is maximizing approved vendor usage and off brand vendors and services are pushed into the current Group Procurement Manager program, as an official vendor

Negotiate and qualify non Group Procurement Manager (currently Entegra) suppliers to ensure reasonable and appropriate to service the Hotel including facilities inspections, certificates of insurance, product specs in alignment with the standard, and other key performance metrics, and ensure maximum company benefit

Initiate cost reductions through standardization of materials, value analysis and seek opportunities for new or improved products or services. Present to the appropriate Division/Department Heads

Communicate temporary product substitutions or brand standard changes and perform a cost analysis

Ensure prompt payment of invoices through expeditiously addressing pending clarification invoices, actively addressing vendor concerns and reconciling statements, daily invoice scanning to the shared services mailbox (CASD) and working closely with the A/P team

Communicate and lead the monthly inventory process in accordance with the SOP

Produce and distribute a daily F&B cost report and work closely with the Chef and F&B Director to perform an analysis of the cost vs. sales as per the SOP and reconcile back to the G/L

Place liquor, beer, and wine orders as required. Work closely with TABC vendors and manage beverage invoices from order to payment and ensure 100% compliance with TABC Credit Law, as per the local SOP

Update the purchasing system (Birchstreet) with the current monthly forecast and ensure department leaders are trained in check book management, and facilitate and track purchasing user training

Manage user access, approval routing and Birchstreet matrix

Maintain the contract critical date list in Contract Works and lead contract termination, renewals and negotiations

Successful complete all other tasks as assigned

Supervise supply areas and have working knowledge of inventory system

Maintain productivity and labor cost goals

Chair daily pre-shift and monthly department communications meetings

Achieve EES objectives and develop action plans for department; including improving communications, coaching, mentoring and task accomplishment

Follow-up on departmental health and safety standards

Ensure all company standards and product specifications are maintained

Comply at all times with Fairmont standards and regulations to encourage safe and efficient hotel operations

Train and supervise Receiving Clerks and Storekeepers

Operate in compliance with all Local, State/Provincial, and Federal laws and government regulations

Manage and/or schedule department personnel

Attend various property meetings and communicate relevant departmental and or purchasing updates

Track F&B purchases and report F&B cost updates

Approach all encounters with guests and employees in a friendly, service-oriented manner

Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform and name tag

Adherence to corporate standards as set forth by the brand

Qualification

Purchasing ManagementBirchStreet SystemLeadership ExperienceHospitality Industry KnowledgeAccounting PracticesMicrosoft OfficeInterpersonal SkillsOrganizational SkillsCommunication Skills

Required

Graduate of a Hotel Management, Business Program or related degree

3-5 years of leadership experience in purchasing, with at least 2 years in the hospitality industry – preferably for a large hotel, resort, or convention facility

Familiar with all Local, State/Provincial, and Federal laws and government regulations – not limited to import regulations, brokers and customs, food and liquor, Health, and employment/workplace safety

General knowledge of equipment and supplies used in a hotel environment including food and beverage products, alcoholic and non-alcoholic

Experience with BirchStreet eProcurement/Inventory/Recipe system

Understanding of basic accounting practices

Experience with Microsoft Office – Word, Excel, Outlook, as well as purchasing/accounting software, and labor control software (i.e. Watson, Timesaver)

Demonstrate excellent interpersonal, organizational and administrative skills

Possess strong communication skills, both written and verbal